GOVERNMENT TRAVEL CHARGE CARD USE DURING PERMANENT CHANGE OF STATION TRAVEL:
6 NAVADMINs are known that refer back to this one:
UNCLASSIFIED// ROUTINE R 061749Z AUG 19 FM CNO WASHINGTON DC TO NAVADMIN INFO CNO WASHINGTON DC BT UNCLAS NAVADMIN 184 /19 PASS TO OFFICE CODES: FM CNO WASHINGTON DC//N1// INFO CNO WASHINGTON DC//N1// MSGID/GENADMIN/CNO WASHINGTON DC/N1/AUG// SUBJ/GOVERNMENT TRAVEL CHARGE CARD USE DURING PERMANENT CHANGE OF STATION TRAVEL// REF/A/MSG/CNO WASHINGTON DC/171240ZJUL19// REF/B/DOC/JTR/1JUL19// REF/C/DOC/DODI/JUN19// REF/D/DOC/DOD/MAR18// NARR/REF A IS NAVADMIN 161/19 PERMANENT CHANGE OF STATION MOVE IMPROVEMENTS. REF B IS THE JOINT TRAVEL REGULATIONS. REF C IS VOLUME 4 TO THE DEPARTMENT OF DEFENSE INSTRUCTION 5154.31 GOVERNMENT TRAVEL CHARGE CARD REGULATIONS. REF D IS THE DEPARTMENT OF DEFENSE FINANCIAL MANAGEMENT REGULATION (FMR) 7000.14R.// RMKS/1. This NAVADMIN announces the Government Travel Charge Card (GTCC) pilot program and provides policy and guidance for optional use of the GTCC during Permanent Change of Station (PCS) travel. This pilot is part of Phase Two of the PCS move improvements initiative outlined in reference (a). Use of the GTCC is another step forward in improving the PCS experience for Sailors and their families. Further details regarding PCS move improvements are contained in reference (a). Commanders will ensure widest dissemination of this new policy. All Sailors who elect to participate in this pilot program must read this message in its entirety to ensure they understand this new process. 2. This pilot program is effective upon release of this NAVADMIN. Those choosing to participate must meet the following requirements: a. Existing GTCC cardholders b. CONUS-to-CONUS PCS orders only c. Single or traveling with accompanied dependents d. PCS travel must be less than 30 days total of authorized travel including enroute temporary duty under instruction e. Active Duty Navy only (1) This does not apply to: (a) Accession, separation or retirement orders (b) Civilian personnel (c) Selected Navy Reserve (d) Individual Mobilization Augmentee (e) Individual Ready Reserve Navy 3. The intent of the GTCC pilot is to provide another means in addition to an electronic funds transfer/direct deposit (EFT/DD) travel entitlement advance to reduce or eliminate Sailors out-of- pocket expenses during a PCS move. While advances remain an option, GTCC provides the benefit of immediate access to travel entitlements without having to request an advance or to manage the funds in execution. 4. Policy details. a. Use of the GTCC is authorized for the following travel expenses (see reference (b) for additional information): (1) Temporary Lodging Expense at the old or new permanent duty station (PDS) (2) Fuel for a Privately Owned Vehicle (POV), when POV is the authorized mode of transportation (3) Lodging and meals enroute (4) Dislocation Allowance (DLA) related expenses normally used to establish a household (5) Automatic Teller Machine (ATM) withdrawals. Note: ATM fees are not a separately reimbursable expense b. GTCC use is not authorized in the following cases: (1) GTCC use cannot be combined with an EFT/DD travel advance (2) Personally procured moves (PPM), formerly known as do- it- yourself (DITY) moves (3) Commercial airfare for PCS travel. Commercial airfare will continue to be booked by the Navy Passenger Transportation Office (NAVPTO) and paid for by a centrally billed account (4) Personal travel arrangements incurred during leave in conjunction with orders. See section 040504 of reference (c) for further details. c. Regardless of the option elected, all travelers must submit a travel claim within 5 working days of reporting to their new PDS. 5. Process details. a. The PCS process begins when the Sailor receives PCS orders. Whether the Sailor chooses to use the GTCC or not, individuals must contact their Command Pay and Personnel Administrator (CPPA) to initiate the PCS Application for Transfer and Advances (NPPSC Form 1300/1). The Sailor will receive an estimate of the travel entitlement from the CPPA, helping the Sailor to decide whether they should consider participating in the GTCC pilot program. b. Following the interview with the CPPA, Sailors choosing to participate in the GTCC pilot program should inform their command GTCC Agency Program Coordinator (APC). Participating Sailors are required to check-out with the GTCC APC prior to departing on PCS orders. The GTCC APC will: (1) Confirm Citibank has activated the account 10 days prior to the approved detaching date, allowing GTCC use for temporary lodging (2) Confirm Citibank placed the account into a PCS Mission Critical status for the duration of the PCS period (3) If the Sailor is receiving the DLA entitlement, confirm the approved Merchant Category Code (MCC) Group has been activated to allow use of the GTCC for DLA related charges (i.e., expenses normally related to establishing a new household) (4) If applicable based on the PCS cost estimate provided by the CPPA, increase the GTCC credit limit if the estimated cost of travel exceeds the current GTCC credit limit 6. Cardholder Instructions. a. Use of the GTCC in excess of the estimated PCS travel entitlement could result in a personal indebtedness to the US Government b. There are several advantages and protections provided by the GTCC compared to private credit cards. Some of these protections are: (1) No interest charges on the account (2) Available temporary increases to meet mission requirements (3) APC and Citi Customer Service Support (4) Use of PCS Mission Critical status to ensure payment is not due until after check-in (5) No delays due to processing of a traditional travel advance (6) Automatic travel accident insurance (7) Automatic common carrier baggage insurance c. Any cardholder who requires assistance during the PCS travel period should contact their detaching command GTCC APC. If the Sailor has already reported to the new PDS, contact the new PDS GTCC APC. Citi Customer Service should be contacted by calling the number on the back of the GTCC if the cardholder is unable to reach their GTCC APC. d. Misuse. Commanders/Supervisors will ensure travel cards are used only for official travel related expenses. Examples of misuse include, but are not limited to: (1) Expenses unrelated to PCS travel (2) ATM cash withdrawals made more than 3 days prior to official government travel (3) Intentional failure to pay undisputed charges in a timely manner e. Cardholders must submit travel vouchers within 5 working days of arrival at the new PDS as outlined in reference (d). When the travel voucher is complete, ensure the split-disbursement option is selected if GTCC was used during your PCS move. 7. You can anticipate future expansion of the program after assessment of this pilot with the goal of expanding use of the GTCC for PCS to the widest possible population of Sailors and their families. 8. CPPA/GTCC APC/Travel Office instructions will be issued separately by program offices. 9. All Sailors and families are encouraged to download the MyNavy Family application to find authoritive information to assist in navigating military life. The application can be found in the Navy application locker at https://www.applocker.navy.mil. 10. Released by Vice Admiral John B. Nowell, Jr, N1.// BT #0001 NNNN UNCLASSIFIED//