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NAVADMIN 004/11 (CORRECTED COPY)

MSGID/GENADMIN/CNO WASHINGTON DC/N1/JAN//

SUBJ/CHANGE IN PROCEDURES FOR WRITING AND ACCOUNTING FOR PERMANENT  CHANGE OF 
STATION MOVES//

REF/A/DOC/USG/1982//
REF/B/DOC/DOD/15MAY10//
REF/C/DOC/DOD/SEP10//
REF/D/DOC/BUPERS/DEC10//
NARR/REF A IS FEDERAL MANAGERS FINANCIAL INTEGRITY ACT OF 1982  (PUBLIC LAW 
97-255).  REF B IS THE DOD FINANCIAL IMPROVEMENT AND AUDIT READINESS PLAN OF 
15 MAY  2010.  REF C IS DODFMR VOL 3, CHAPTER 8, PARA 0810, PERMANENT CHANGE 
OF STATION.  REF D IS  REVISED FINANCIAL MANAGEMENT GUIDE FOR PERMANENT CHANGE 
OF STATION TRAVEL//

RMKS/1.  PER REFS A AND B, THIS NAVADMIN ANNOUNCES THE CHANGE IN THE NAVY 
PERMANENT CHANGE OF STATION (PCS) ACCOUNTING PROCESS FROM BULK FUNDING TO  
TRANSACTIONAL OBLIGATIONS THAT TOOK EFFECT 1 OCTOBER 2010, TO ENSURE 
AUDITABILITY AND ACCOUNTABILITY  OF FUNDS PROGRAMMED FOR THE ADJUSTED PCS 
PROGRAM.  PCS MOVE ORDERS ISSUED AFTER 1 OCTOBER 2010 INCLUDE A 15-DIGIT 
STANDARD DOCUMENT NUMBER (SDN).  THE SDN IS USED TO TRACK PCS TRANSACTIONAL 
OBLIGATIONS AND EXPENDITURES.

2.  PER REF C, AT THE TIME PCS ORDERS ARE ISSUED FOR MILITARY PERSONNEL, 
OBLIGATIONS SHALL BE RECORDED AGAINST CURRENT APPROPRIATIONS FOR ALL 
AUTHORIZED  ENTITLEMENTS/REIMBURSABLE EXPENSES INCIDENTAL TO RELOCATION AT THE 
REQUEST OF THE U.S. GOVERNMENT AND FOR TRANSPORTATION REQUESTS AND BILLS OF 
LADING EXPECTED TO BE ISSUED.

3.  PER REF D, NAVY PERSONNEL COMMAND (NPC), PERSONNEL SUPPORT DETACHMENTS 
(PSD), AND AFLOAT UNITS WILL ISSUE PCS ORDERS WITH THE NEW SDN AND LINES OF  
ACCOUNTING (LOA) FOR ACTIVE AND RESERVE PERSONNEL.  THE TRAVEL INFORMATION 
FORM (NAVPERS
7041/1) AVAILABLE IN THE NAVY STANDARD INTEGRATED PERSONNEL SYSTEM 
(NSIPS)/ELECTRONIC  SERVICE RECORD (ESR) MUST BE PREPARED AND SENT BY THE 
MEMBER WITHIN 90 DAYS OF RECEIVING  HIS/HER ORDERS TO THE PERMANENT CHANGE OF 
STATION VARIANCE COMPONENT (PCSVC) CLEVELAND,  OHIO MAIL BOX AT 
navypcsorders@navy.mil FOR THE PURPOSE OF PROPERLY ESTIMATING THE  COST OF 
EACH MEMBER'S MOVE.  A COPY OF THE ORDERS PREPARED BY THE FLEET AND THE PSD 
MUST BE FORWARDED TO navypcsorders@navy.mil.

4.  NAVY PASSENGER TRANSPORTATION OFFICES, PSDS, AND CUSTOMER SUPPORT 
DETACHMENTS WILL ENSURE THE SDN IS PROPERLY ENTERED IN ALL AFFECTED SYSTEMS. 
ADDITIONALLY, THE ACCOUNTING CLASSIFICATION REFERENCE NUMBER (ACRN) FOR ALL 
PCS COMMERCIAL  TRANSPORTATION WILL BE ENTERED FOR THE ACTIVE DUTY MEMBER AS 
"AM" AND FOR DEPENDENTS AS "AV" REPLACING THE CURRENT ACRN "AA."

5.  IN THE FUTURE, INDIVIDUAL PCS ORDERS WILL INCLUDE AN ESTIMATED DOLLAR 
AMOUNT ON THE ORDERS, SUBJECT TO CHANGE, BASED ON INFORMATION PROVIDED BY THE 
MEMBER ON THE TRAVEL INFORMATION FORM (TIF) 7041/1.  MEMBERS' ACTUAL PAYMENT 
WILL BE COMPUTED AND PAID BASED ON THE ENTITLEMENTS EARNED LESS ANY TRAVEL 
ADVANCES PAID.

6.  POINTS OF CONTACT:  MS. JANE B. KIGGINS, FINANCIAL OPERATIONS OFFICER, 
BUPERS (PERS-704), E-MAIL:  jane.kiggins@navy.mil, OR,   MR. AARON KLIMEK, 
DIRECTOR, PCSVC CLEVELAND, (PERS-705), E-MAIL: aaron.klimek@navy.mil.

7.  RELEASED BY VADM MARK FERGUSON, N1.//

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