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NAVADMIN 031/19
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INFO CNO WASHINGTON DC//N1//
MSGID/GENADMIN/CNO WASHINGTON DC/N1/FEB//
SUBJ/2019 MERITORIOUS ADVANCEMENT PROGRAM//
REF/A/MSG/CNO WASHINGTON DC/021737ZMAY18//
REF/B/DOC/BUPERS/19FEB18//
NARR/REF A IS NAVADMIN 109/18, FY18 MERITORIOUS ADVANCEMENT PROGRAM.
REF B IS BUPERSINST 1430.16G, ADVANCEMENT MANUAL FOR ENLISTED PERSONNEL OF
THE U.S. NAVY AND U.S. NAVY RESERVE.//
RMKS/1. This NAVADMIN updates reference (a) and announces new policy and
guidance for the calendar year (CY) 2019 Meritorious Advancement Program
(MAP) for active, full-time support and Canvasser Recruiter Sailors.
2. In support of Sailor 2025, the MAP is intended to empower commanding
officers (CO) and their command triads to identify and advance the most
talented, experienced and proficient Sailors within their commands based on
first-hand demonstrated performance and ability.
3. Given the continued success of MAP through fiscal year (FY) 2018, we will
take a substantial step forward in CY19 to expand the ability of the command
triad to directly reward more top performing talent. The updated MAP changes
were made in partnership with Navy leadership and the MAP strategic working
group, comprised of senior enlisted leaders across the Fleet. The strategic
working group applied the lessons learned from FY18 and Sailor feedback to
ensure command triads have as much latitude and flexibility as possible.
4. New changes for the CY19 MAP include:
a. Aligning MAP seasons with the Navy-wide advancement exam
(NWAE) cycles. We are moving to a two-season framework in which the MAP
seasons overlap the NWAE and make clear the intent of MAP to select and
reward the right Sailors with MAP quotas. This change will require command
triads to select their most-qualified Sailors for MAP, without regard to the
NWAE results, and does not relieve Sailors from the need to prepare and study
for the technical rating information tested by the NWAE. MAP season one will
begin 1 March 2019 and end 30 April 2019. MAP season two will begin 1
September 2019 and end 31 October 2019.
b. Increasing MAP Quotas. MAP will account for approximately
20 percent of all E-4 through E-6 advancements during CY19, with roughly 10
percent of quotas allocated in season one. With the increased focus on
recognition of the highest performing Sailors, commands are encouraged to
exercise their best judgment and return quotas as appropriate. These quotas
should not be given away. No command should feel compelled to utilize all
their quotas and no Sailor should be advanced before the command feels they
have the expertise, experience, maturity, leadership and judgement required
at the next higher paygrade. Returned quotas will not impact allocation of
the future year quotas for the command. MAP quota execution will be assessed
at the conclusion of season one to determine the best way to proceed with
season two.
c. Eliminating the Redistribution Season. Approximately 95 percent of
all quotas were allocated within the regular MAP season.
Therefore, redistribution of the small number of unused quotas created an
administrative burden for commands. As such, unused MAP quotas will not be
redistributed to budget submitting offices (BSO) following the regular MAP
seasons. All unused season one quotas will be returned to Enlisted Force
Shaping Plans and Policies Branch (OPNAV N132) no later than (NLT) 1 May
2019. Returned quotas will then be factored into the 2019 Spring Cycle 243
NWAE.
d. The initiatives outlined in reference (a) from the FY18 MAP season
including submission of multiple meritorious certification letters (MCL),
using E-4 quotas to advance any E-1 through E-3 Sailor to the next higher
paygrade on a one-for-one basis, meritoriously advancing Sailors who are in
frocked status and maintaining a controlled rating process will continue in
CY19 MAP season one.
5. Community Health. The enlisted community managers are laser- focused on
community health and are watching to ensure we do not take inadvertent risk
in rating inventory or requisite experience.
Additionally, MAP has controls in place to ensure we maintain a balanced and
healthy advancement opportunity by rating.
Specifically, ratings assessed to have the potential to be in an
*overmanned* status will be placed on a *controlled rating list.*
a. A request for a controlled rate quota must be submitted from the CO,
via the chain of command, to their BSO/echelon II command NLT 25 February
2019. Adjudication and notification of the controlled rate request will
occur NLT 25 March 2019.
b. The following rates, by component, are controlled for CY19 MAP season
one (i.e., BSO/echelon II command approval required to be MAP advanced into
the rates listed):
(1) Active component: AWO1, CTI1, RP1, SH1, YNS1, AWF2 and AWV2.
(2) Full-time support: AME1, AS1, AT1, AZ1, CS1, ET1, IT1, NCR1,
AS2, EM2 and CS2.
6. MAP Quotas. MAP quotas are allocated to both individual commands and
BSO/echelon II commands.
a. Command MAP quotas are calculated based on the eligible E-3 through
E-5 billets authorized (BA) at the command level, to include any subordinate
unit identification codes (UIC). At a minimum, a command with at least 12 E-
3 through E-5 BA will receive one MAP quota at the paygrade with the most
billets (e.g., a command with 4 E-3 billets and 8 E-4 billets will receive 1
E-5 quota). All Sailors assigned to subordinate UICs are eligible for MAP
quotas assigned to the parent command.
b. The BA associated with commands that do not generate MAP quotas are
aggregated and then allocated to the BSO/echelon II command for distribution
to any commands within that BSO/echelon II command, including their
headquarters command.
c. All commands are authorized to request quotas from their BSO/echelon
II command, via their immediate superior in command (ISIC) and type commander
(TYCOM), whether or not command quotas are authorized. BSO/echelon II
commands and TYCOMs may issue specific guidance on due dates or how
subordinate commands must request a quota. Each BSO/echelon II command is
the approval authority for exceptions to policy (ETP) for their subordinate
commands.
d. The number of MAP quotas by UIC will be posted on 15 February 2019
and can be found on MyNavy Portal at
https://www.mnp.navy.mil/group/advancement-and-promotion/a-enlisted-
advancement-resources-and-links, then select the *Websites* tab in the blue
banner.
7. MAP Eligibility. MAP is open to all active, full-time support and
Canvasser Recruiter Sailors who meet advancement eligibility requirements.
a. The effective date of advancement is based on the date of the MAP MCL
but no earlier than 1 March 2019. The time-in-rate (TIR) for E-4 through E-6
MAP Sailors will be 1 January 2019. The TIR for E-2 and E-3 Sailors advanced
between the 1st and the 16th of the month will be the 1st day of the month in
which advanced. The TIR for E-2 and E-3 Sailors advanced between the 17th
and end of the month will be the 1st day of the following month. Commands
are encouraged to begin their MAP selection process and submit their MCL as
early as possible to ensure Sailors are advanced and paid expeditiously.
b. Sailors can only be meritoriously advanced one paygrade.
Sailors can only be meritoriously advanced once during CY19 MAP seasons
(i.e., a Sailor meritoriously advanced in season one cannot be meritoriously
advanced in season two). Sailors in a frocked status are not eligible for
advancement to the next higher paygrade until effectively advanced (i.e., a
frocked E-5 cannot be meritoriously advanced to E-6). However, COs are
authorized and encouraged to MAP frocked Sailors who were selected for
advancement from the Fall 2018 Cycle 240 NWAE provided they have not reached
their effective pay date (i.e., a frocked E-5 can be meritoriously advanced
to E-5. Refer to the profile sheet of the member for effective pay date).
Sailors must have the following TIR in paygrades E-1 through E-5 for MAP
advancement eligibility:
(1) E-6: 1 January 2018
(2) E-6 (Nuclear-Trained Sailors): 1 January 2017
(3) E-5 and below: No TIR requirement
c. COs may select an E-6 MAP candidate with no TIR through BSO/echelon
II command endorsement. The command must attach the approved BSO/echelon II
command endorsement letter with the MCL.
d. Sailors must be permanently assigned to the MAP authorized command or
performing temporary additional duty for greater than 30 days during CY19 MAP
season one. Commands must receive notification from Enlisted Career
Administration/Enlisted Boards (PERS-8031) that their MCL has been validated,
in line with subparagraph 7a, prior to the detachment date of the member.
Projected rotation date change requests are recommended if a Sailor will
transfer prior to receiving validation.
e. Professional Apprenticeship Career Track (PACT) Sailors remain
eligible for MAP advancement, provided the Sailor has an approved quota for
rating designation (i.e., approved quota in Career Waypoints) via the NWAE or
rating entry designation. MAP advancement is not authorized for PACT Sailors
with designation approval for A-school required ratings.
f. Director, Military Personnel Plans and Policy (OPNAV N13) is the
determining authority for MAP eligibility ETPs. Any MAP eligibility ETP
request will be submitted to OPNAV N13 via the chain of command and copy to
PERS-8031. ETPs for nuclear trained Sailors will be routed to OPNAV N13 via
Nuclear Program Manager (OPNAV N133).
8. MAP Validation. Commands will forward their completed MCL (copy to ISIC
and TYCOM) to PERS-8031 listing the Sailor(s) who have been selected for
meritorious advancement.
a. PERS-8031 will review the record(s) of the selected Sailor(s) and
validate the MCL. If there are no discrepancies, PERS-8031 will inform the
command that their MAP selectee(s) are valid. Commands are not authorized to
notify Sailor(s) of MAP selection until receipt of the PERS-8031 validation
of the MCL.
b. If discrepancies are discovered, PERS-8031 will invalidate the MCL
and notify the command (copy to ISIC and TYCOM) of the reason(s) for
invalidation. Commands may correct discrepancies and resubmit or identify
new MAP candidates.
c. If the social security number of the member is included on the MCL,
then an encrypted e-mail is required for submission of the MCL (signed and
scanned attachment) to PERS-8031 at advancements- active@navy.mil. The
email subject line must include the MAP UIC. Do not mail in the MCL if it
has already been e-mailed. An e- mail response validating the MCL will be
received within five business days of submission.
d. If operational commitments preclude a command from submitting their
MCL prior to the deadline, the command must forward the MCL with
justification to their ISIC/chain of command for endorsement and further
processing through PERS-8031.
9. Quota Substitution. Commands are not authorized to substitute paygrades
for E-5 and E-6 MAP quotas (e.g., utilize an E-6 MAP quota to advance an E-3
Sailor to E-4 or vice versa). MAP quotas are formulated based upon specific
authorized billets. Substitution of quotas may cause over-execution of
advancements at certain paygrades. The only allowance of quota substitution
is E-4 MAP quotas may be used to advance Sailors to E-2 and E-3 paygrades.
Commands should note that use of E-4 quotas for paygrade E-2 and E-3
advancements will not result in a higher number of available quotas (i.e.,
one E-4 quota may be used for one E-2 advancement or one E-3 advancement).
10. Subordinate UICs. COs are authorized to utilize MAP quotas at their
subordinate UICs. MAP quotas are distributed by command UICs and must be
used to advance a Sailor permanently assigned, or temporary additional duty
for greater than 30 days, to that UIC or subordinate UIC.
11. Navy Recruiting Districts (NRD) are authorized to use one active
component/full-time support MAP quota per NRD for reserve Sailors filling
Canvasser Recruiter billets. Additionally, Navy Recruiting Command
established the Recruiter of the Quarter (ROQ) MAP which authorizes
utilization of 12 MAP quotas throughout the year in conjunction with the ROQ
program. ROQ MAP eligibility requirements differ from all other Sailor of
the Quarter or advancement programs.
12. MAP Website. Example forms and frequently asked questions can be
downloaded via MyNavy Portal at
https://www.mnp.navy.mil/group/advancement-and-promotion/a-enlisted-
advancement-resources-and-links, then select the *Websites* tab in the blue
banner. The list of points of contact for each BSO/echelon II command and
list of parent and subordinate UICs can also be found on this website.
13. Point of contact is MyNavy Career Center (MNCC) at (833) 330-
6622 or via email at askmncc@navy.mil
14. This NAVADMIN will remain in effect until superseded or canceled,
whichever comes first.
15. Released by Vice Admiral R. P. Burke, N1.//
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