NAVY SUPPLEMENTAL GUIDANCE TO COMMAND NOTIFICATION OF PREGNANCY POLICY, ADMINISTRATIVE ABSENCE AND TRAVEL FOR NON-COVERED REPRODUCTIVE HEALTH CARE:
R 282114Z FEB 23 MID200080760127U
FM CNO WASHINGTON DC
INFO CNO WASHINGTON DC
PASS TO OFFICE CODES:
FM CNO WASHINGTON DC//N1//
INFO CNO WASHINGTON DC//N1//
MSGID/GENADMIN/CNO WASHINGTON DC/N1/FEB//
SUBJ/NAVY SUPPLEMENTAL GUIDANCE TO COMMAND NOTIFICATION OF PREGNANCY POLICY,
ADMINISTRATIVE ABSENCE AND TRAVEL FOR NON-COVERED REPRODUCTIVE HEALTH CARE//
NARR/REF A IS ALNAV 017/23, COMMAND NOTIFICATION OF PREGNANCY POLICY.
REF B IS ALNAV 018/23, ADMINISTRATIVE ABSENCE OR TRAVEL FOR NON-COVERED
REPRODUCTIVE HEALTH CARE.
REF C IS OPNAVINST 6000.1D, NAVY GUIDELINES CONCERNING PREGNANCY AND
RMKS/1. This NAVADMIN provides interim supplemental guidance to references
(a) and (b) to ensure our Sailors and their families have access to
reproductive health care, regardless of where they are stationed in service
to our Nation. In doing so, this guidance ensures the privacy of protected
health information. All hands shall be made immediately aware of this
2. Approval Timeline and Appeals. References (a) and (b) provide the
methodology that must be applied for command notification of pregnancy and
approval of administrative absence or funded travel for non-covered
reproductive health care.
a. Approval Timeline. Commanding officers (CO) or approval authorities
must act promptly and with appropriate discretion when considering a request
for administrative absence or funded temporary duty (TDY) travel. If a
command structure does not have a designated CO, the approval authority is
defined as the head of the unit, activity, or organization who holds command
and control authority. Due to the time-sensitive nature of many reproductive
health care, approval decisions should be made no later than (NLT) 5 days
after the request is submitted.
b. Appeal Process. If the CO or approval authority denies the
administrative absence or funded travel for non-covered reproductive health
care, the CO or approval authority must notify the first O6/GS15 or higher
immediate superior in command (ISIC). The Service Member may appeal the
request to the same O6/GS15 or higher ISIC. Appeal decisions should be made
promptly, NLT than 5 days after the request is denied.
3. Administrative Procedures:
a. Requesting administrative absence. The Navy Standard Integrated
Personnel System (NSIPS) will be used for non-covered reproductive healthcare
requests. NSIPS (to include NSIPS Web Afloat) will be updated to reflect
administrative absence for non- covered reproductive health care. Until this
update is completed, the following procedures will be used:
(1) Select *Convalescent* in block 12a of the leave request. Input
comment *Administrative Absence for Non-Covered Reproductive Health Care* in
block 24. Do not input any Health Insurance Portability and Accountability
Act (HIPAA) information into NSIPS.
(2) Administrative absence requests will be limited to the lesser of
21 days, or the minimum number of days essential to receive the required care
and travel needed to access the care by the most expeditious means of
(3) Requests for convalescent leave following receipt of non-covered
reproductive health care must be submitted as a separate convalescent leave
period and may be approved based on a recommendation from a Department of
Defense (DoD) health care provider or a non-DoD health care provider from
whom the Service Member is receiving care.
(4) Leave approvers are responsible for ensuring the duration of the
administrative absence is the minimum amount required to receive the required
care and requisite travel within the limits outlined in this NAVADMIN.
b. Requesting funded TDY travel. If requesting funded TDY travel, the
request shall be submitted in Defense Travel System
(DTS) as a routine TDY. No HIPAA information will be uploaded into DTS as
part of substantiating documentation for funded travel.
4. Command Tracking Requirement. Reference (b) guidance requires the Navy
to track administrative absences and travel costs executed by all authorized
travelers for non-covered reproductive health care. Until a permanent
solution is implemented at a later date, the following is required:
a. Commands shall send monthly reports to
b. Reports shall use the template located at
Pregnancy/ which includes the required data in paragraphs 7.c.4(a) through
paragraph 7.c.4(e) of reference (b).
5. Reference (c) will be updated to reflect new guidance and policies.
6. Additional resources. Additional fact sheets and frequently asked
questions are located at the below addresses:
f. The Navy Fact Sheet will be available on the Navy Messages page at
7. Point of contact for this matter is People and Culture (OPNAV N174)
via e-mail at email@example.com.
8. This NAVADMIN will remain in effect until superseded or canceled.
9. Released by Vice Admiral Richard J. Cheeseman, Jr., N1.//