UNCLASSIFIED
ROUTINE
R 141447Z MAY 18
FM CNO WASHINGTON DC
TO NAVADMIN
INFO CNO WASHINGTON DC
BT
UNCLAS

NAVADMIN 120/18

PASS TO OFFICE CODES:
FM CNO WASHINGTON DC//N1//
INFO CNO WASHINGTON DC//N1//
MSGID/GENADMIN/CNO WASHINGTON DC/N1/MAY//

SUBJ/AUGUST 2018 CYCLE 103 NAVY-WIDE EXAMINATIONS FOR ADVANCEMENT OF SELECTED 
RESERVE PERSONNEL TO E4 THROUGH E6//

REF/A/DOC/BUPERS/2NOV07//
REF/B/MSG/SECNAV WASHINGTON DC/052044ZMAR13//
REF/C/MSG/CNO WASHINGTON DC/252221ZJUN10//
REF/D/MSG/CNO WASHINGTON DC/131544ZDEC07//
NARR/REF A IS BUPERSINST 1430.16F, ADVANCEMENT MANUAL FOR ENLISTED PERSONNEL 
OF THE U.S. NAVY AND U.S. NAVY RESERVE.  
REF B IS ALNAV 015/13, PERSONNEL SECURITY INVESTIGATION SUBMISSION 
REQUIREMENTS UNCLASSIFIED.  
REF C IS NAVADMIN 215/10, PERFORMANCE EVALUATION AND ADVANCEMENT GUIDANCE FOR 
INDIVIDUAL AUGMENTEE SAILORS.  REF D IS NAVADMIN 336/07, ADMINISTRATION OF 
THE NAVY-WIDE ADVANCEMENT EXAM FOR SAILORS IN IRAQ, AFGHANISTAN, AND THE HORN 
OF AFRICA.//

RMKS/1.  This NAVADMIN provides guidance for administration of Cycle 103 
Navy-Wide Advancement Examinations (NWAE) for advancement in rate of selected 
reserve (SELRES) personnel.
    a.  SELRES exams will be administered in August 2018.
    b.  All candidates serving on voluntary recall or mobilization will 
compete for advancement as a SELRES.
    c.  This NAVADMIN supplements reference (a).
    d.  In addition to the requirements set forth in chapter 6 of reference 
(a), educational services officers (ESO) must follow the pre-exam preparation 
requirements in the exam verbatim located at https://prod.neas.netc.navy.mil.

2.  Eligibility Requirements.  Eligibility requirements are found in chapter 
2 of reference (a), with the following information specific only to Cycle 
103:
    a.  SELRES candidates must meet basic eligibility requirements outlined 
in chapter 2 of reference (a) and this message prior to
1 August 2018 to be considered as a candidate.  Candidates who do not meet 
the eligibility requirements are ineligible for Cycle 103 NWAE and shall not 
be administered an advancement examination.
    b.  The terminal eligibility date used to compute time-in-rate
(TIR) is 1 January 2019.
    c.  The minimum TIR date must be on or before:
        E6 - 1 January 2016
        E5 - 1 January 2018
        E4 - 1 July 2018
    d.  E6 candidate TIR requirements for early promote Sailors can be waived 
for one year with commanding officer (CO) or officer in charge approval.
    e.  High-year tenure (HYT) date must be effective 1 January 2019 or 
later, or HYT waiver must be approved prior to 1 August 2018.
    f.  Candidates who have submitted a formal written request for voluntary 
transfer to the retired reserve (with or without pay) or Fleet Reserve on a 
date prior to their mandated HYT are ineligible for advancement.
    g.  Candidates in a rating requiring a security clearance must have a 
favorable investigation adjudication issued by the Department of Defense 
Central Adjudication Facility (DODCAF) and it must be reflected properly in 
Joint Personnel Adjudication System (JPAS) prior to 1 August 2018.  If the CO 
of the candidate grants an interim clearance, JPAS must be updated prior to 1 
August 2018.
Once Sailors have a clearance they must maintain that clearance eligibility.  
If for any reason a clearance is denied or revoked, an exam is not authorized 
until a new clearance is granted.  Ratings requiring a security clearance are 
AC, AE, AG, AO, AT, AWF, AWO, AWR, AWS, AZ, CTI, CTN, CTR, CTT, EOD, ET, ETR, 
ETV, FC, GM, HT, IS, IT, LN, MA, MC, MN, ND, OS, QM, SB, SO, STG, STS, and 
YN.  Refer to reference (b) for additional guidance.
    h.  Change of rating and retention approvals must be approved and 
completed no later than 31 July 2018.  This includes approvals from Navy 
Personnel Command, etc.  Sailors under instruction in A-school for rating 
conversion on the scheduled date of the NWAE are prohibited from taking any 
examination.
    i.  Compute performance mark average (PMA) using all evaluations in the 
current rank of the candidate with an ending date that falls within the 
following time periods:
        E6 exam - 1 August 2015 to 31 July 2018
        E5 exam - 1 June 2017 to 31 July 2018
        E4 exam - 1 January 2018 to 31 July 2018
    j.  For additional guidance on computing PMA, refer to reference (a), 
chapter 3.  For PMA guidance for individual augmentee (IA) Sailors refer to 
reference (c).
    k.  Branch class and Special Program Indicator (SPI) code:  All SELRES 
personnel are required to take Cycle 103 SELRES NWAEs.  Full Time Support 
(FTS) and Canvasser Recruiter personnel with SPI codes of V and W, 
respectively, will take Cycle 240 active-duty NWAE.
    l.  CTI Sailors must achieve a minimum of L2/R2 on their most recent 
Defense Language Proficiency Test (DLPT) in their primary language, as 
assigned by their CO, within 12 months of NWAE.  Any CTI whose primary 
language DLPT is over 12 months old must receive an advancement cycle 
participation waiver from the Navy Language, Regional Expertise, and Culture 
Office (OPNAV N13F).  Any CTI whose primary language DLPT has expired must 
possess a valid Inability to Test waiver from OPNAV N13F in order to 
participate in the advancement cycle.
    m.  Sailors assigned to a submarine source rating must be fully 
qualified, in line with the Submarine Qualifications Designation for Enlisted 
Members (MILPERSMAN 1220-040).

3.  Exam ordering
    a.  Deploying commands can order exams up to six months prior to the 
scheduled exam date.  Exams required prior to the TIR list opening are 
ordered via message or in the preferred message format via e-mail to 
sfly_n321_exam_order@navy.mil following the guidelines in chapter 4 and 
figure 4-1 of reference (a).  Specify in the subject line the order request 
is for early exams.  Ensure a point of contact (POC) is included in the 
message.  Refer to reference (d) for IA Sailors who are pending deployment 
to, or are deployed to and operating in congressionally designated combat 
zones and approved contingency operations areas (CDCZ/ACOA).
    b.  CTI/CTN/CTR sensitive compartmented information (SCI) exam ordering 
dates can be found on the Navy Enlisted Advancement System
(NEAS) Web at https://prod.neas.netc.navy.mil.
        (1) ESO must verify TIR eligibility lists on NEAS Web for exam 
ordering.
        (2) Additional exams are ordered in message format via e- mail to 
sfly_cryptologic.products@navy.mil or via message following the guidelines 
in chapter 4 of reference (a).  Commands should replace SHIP TO UIC on the 
message format with their Department of Defense Activity Address Code 
(DoDAAC) account number.
In addition, include POC, the number of exams required with full name, rate, 
and Department of Defense Identification (DoD ID) number.  The deadline for 
additional orders is 6 June 2018.
    c.  Exam ordering for non-SCI exams begins 28 May 2018.  ESOs must verify 
TIR eligibility lists on the NEAS Web during the following time periods:
        (1) Initial TIR lists will be available 28 May to 19 June 2018.
        (2) Additional TIR lists will be available 20 June to 24 July 2018.
Deadline to order additional SELRES exams is 4 September 2018.
        (3) Exams required after the TIR list has closed as well as exams for 
prior service reenlistment eligibility reserve Sailors should be ordered via 
message or in message format via e-mail to sfly_n321_exam_order@navy.mil 
following the guidelines in chapter
4 of reference (a).  Ensure a POC is included in the message.
    d.  Exams for IA Sailors or recalled reservists will be ordered by the 
command holding the service record of the member.  Authority is granted for 
these candidates to be administered exams with the active duty candidates of 
the command.  However, these candidates are still required to take the Cycle 
103 exam and not the Cycle 240 exam.
    e.  When an exam is not used during the normally scheduled event, do not 
destroy the exam prior to 1 October 2018.
    f.  Cycle 103 exams should only be administered during the month of 
August.  A request must be submitted with justification via e- mail to 
sfly_n321_exam_order@navy.mil for permission to retain exams for 
administration on the next drill weekend in September 2018.  Ensure reason 
for requested delay is included.
    g.  ESOs must verify the exam order at the "View Previous Exam Orders" 
link via NEAS Web within 14 days of placing the order.  If discrepancies are 
noted, contact Naval Education and Training Professional Development Center 
(NETPDC) Exam Ordering and Discrepancies Branch (N321).
    h.  Commands must select the appropriate exams for ATI/ATO, commensurate 
with the advancement experience of the candidate.  For all other ratings, 
exam orders must match the rating of the advancement candidate.  For example, 
an Electronics Technician (ET) cannot take an Electronics Technician-
Submarine Navigation (ETV) or Electronics Technician-Submarine Communications 
(ETR) exam, that candidate must take an ET exam.
    i.  Reserve accessions in the Machinist Mate (MM) community will require 
MMA (Auxiliary) and MMW (Submarine Weapons) to convert to MM.  The 
appropriate exam for these candidates will be the paygrade specific MM exam.

4.  Exam administration and answer sheet returns
    a.  For exam administration and answer sheet return instructions, refer 
to the exam verbatim at https://prod.neas.netc.navy.mil.
    b.  ESOs must check the exam tote-board on NEAS Web 
https://prod.neas.netc.navy.mil/Public/Toteboard.aspx often to ensure answer 
sheets have been received and processed.
    c.  Late administration of NWAEs should be kept to a minimum as these 
exams are for candidates who, through no fault of their own, are unable to 
take the exam at the regularly scheduled time.  NETPDC (N321) is the 
approving authority for all late administration of NWAEs.
    d.  The deadline to administer regular exams is 31 August 2018.
Approved late exams must be administered no later than
30 September 2018.
    e.  A detailed discrepancy list will be maintained on NEAS Web.
Refer to chapter 7 of reference (a) for guidance on correcting discrepancies.  
In addition to processing discrepancy corrections via letter or message, 
NETPDC will also accept discrepancy corrections by encrypted e-mail.
    f.  Refer to reference (d) regarding procedures for missed exam cycle for 
E4-E6 IA candidates.  Missed exam cycle considerations are not an automatic 
process.  Commands must submit the command letter of transmittal and 
worksheet or answer sheet.
    g.  If an exam is administered in error, the command must request to 
invalidate in line with paragraph 610 of reference (a).
    h.  Only those materials specifically identified and listed in chapter 6 
of reference (a), this NAVADMIN and the general examination verbatim 
instructions are authorized for use during examination administration.

5.  Exam results
    a.  E4-E6 results will be provided via Bureau of Naval Personnel Online 
to authorized command representatives prior to release of profile sheets.
    b.  Commands are directed to verify the examination status verification 
report (ESVR) on NEAS Web for accuracy before frocking and/or advancement of 
E4-E6 candidates.
    c.  Individual Sailors may view and download their profile sheet via a 
.mil domain computer at 
https://prod.neas.netc.navy.mil/neasrpts/individual.aspx.

6.  Any additional information regarding this cycle will be posted on NEAS 
Web.

7.  Points of contact:
    a.  Navy Personnel Command Customer Service Center:  866-U-ASK- NPC, or 
via e-mail at uasknpc@navy.mil.
    b.  SCI exam questions and orders:  (850) 473-5867/DSN 753, or via e-mail 
at sfly_cryptologic.products@navy.mil.
    c.  Exam orders, records, and discrepancies: (850) 473-6148/DSN 753, or 
via e-mail at sfly_n321_exam_order@navy.mil, or 
sfly_n321_discrepanc@navy.mil.

8.  For further information on items such as reference (a), exam verbatim, 
and other related documents, visit NEAS Web at 
https://prod.neas.netc.navy.mil.

9.  This NAVADMIN will remain in effect until superseded or canceled, 
whichever occurs first.

10.  Released by Vice Admiral R. P. Burke, N1.//

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