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NAVADMIN 139/14

MSGID/GENADMIN/CNO WASHINGTON DC/DNS/JUN//

SUBJ/NAVY COMPLIANCE WITH ENTERPRISE DIRECTORY SERVICES (EDS)//

REF/A/MSG/USCYBERCOM FT GEORGE G MEADE MD/DTG: 22151Z AUG 13/NOTAL//
REF/B/ MEMO/DOD CIO WASHINGTON DC/23JAN2013/NOTAL//
NARR/REF A IS THE USCYBERCOM WARNORD TO IMPLEMENT THE DOD EDS.  REF B
IS THE DEPARTMENT OF DEFENSE CHIEF INFORMATION OFFICER MANDATE FOR
THE DEPARTMENT TO UTILIZE ENTERPRISE DIRECTORY SERVICES (EDS)//
POC/JANICE HAITH/SES/ OPNAV N2N6BC/LOC: WASHINTON DC/TEL: (571) 256-
8505/EMAIL: janice.haith@navy.mil.//

RMKS/1. Purpose. This NAVADMIN directs Commanding Officers to take
positive action to ensure all assigned personnel have updated
personal identification and contact information via milConnect. This
action is the critical first step required to support the
implementation of Enterprise Directory Services (EDS), required by
references (a) and (b). Further, Commanding Officers are directed to
ensure that their command check-in processes include verification that
individuals have updated data in milConnect to reflect their new
contact information.

2. Background. EDS is a foundational element of the DoD wide Identity
and Access Management (IdAM) infrastructure. A common Global Address
List (GAL) is the end user service which leverages authoritative
information and attributes to facilitate secure information sharing,
collaboration, and people discovery across a single and/or multiple
information technology enterprises. The Navy GAL is
updated and maintained utilizing data contained within milConnect.
When contact information is outdated or incorrect within the
milConnect database, that outdated or incorrect contact information
populates the Navy GAL, corrupting it and impeding
Navy personnel from utilizing the GAL to efficiently contact and
communicate with one another.

3. Navy-wide, despite previous guidance, there is a lack of
understanding of the detrimental effects of failure to update personal
data in milConnect and the role milConnect plays in updating other
services beyond the GAL, such as DEERS.

4. As a result, widespread incorrect contact information is
interfering with the ability to efficiently contact personnel to
conduct urgent business. This issue has caught the attention of
senior leadership * Commanders must ensure it has theirs.

5. Reporting. Commanding Officers shall report completion of
command-wide milConnect updates to their Immediate Superior In Command
(ISIC) no later than 25 June 2014. Echelon II Command Information
Officers (CIOs) are directed to collect and report their own and
subordinate commands* compliance to the Department of Navy Deputy Chief
Information Officer (DDCIO(N)) by 26 June 2014. Compliance reporting
may be forwarded via e-mail to governance@navy.mil.

6. Instructions. Personnel can update their organizational and contact
data in milConnect by following the instructions outlined below.
   A. Launch Microsoft Internet Explorer, version 8 or higher.
   B. In the address bar, type:
https:(slash slash)www.dmdc.osd.mil(slash)milconnect and select
enter.
   C. Select the red (sign in) link on the right hand side of the
screen.
   D. After reading the self-service consent to monitor page, select
(ok).
   E. Ensure Common Access Card (CAC) is in the card reader.
   F. Once CAC is inserted, select the (login) located under the CAC
picture on the computer screen.
   G. Select digital email certificate and click (ok) and enter pin
if prompted.
   H. Upon successful login, the milConnect homepage will be
displayed. On the right side menu under the quick links list, select
(Update Global Address List (GAL)).
   I. Select the appropriate profile tab (MIL, CIV, or CTR) for the
information you'd like to update. You may have more than one tab,
depending on your relationship to the DoD.
   J. Enter any information that is missing or outdated in the fields
available for modification. At a minimum, the following attributes
must be filled out accurately:
      (1) Duty Organization
      (2) Duty sub-organization
      (3) Office Symbol
      (4) Job Title
      (5) Duty Installation / Location
      (6) Duty Address
      (7) Phone Number(s)
   K. Once pertinent information is updated, click (submit) at the
bottom of the page to save the changes.
   L. If there are additional profiles that need to be updated,
please follow steps I-K.

7. Released by Vice Admiral S. H. Swift, Director Navy Staff.//

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