UNCLASSIFIED//
ROUTINE
R 051945Z AUG 14 PSN 271830K21
FM CNO WASHINGTON DC
TO NAVADMIN
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UNCLAS
SUBJ/INFORMATION TECHNOLOGY PROCUREMENT REQUEST APPROVAL PROCESS FISCAL YEAR
2015 GUIDANCE//
NAVADMIN 177/14
MSGID/GENADMIN/CNO WASHINGTON DC/N2N6/AUG//
REF/A/MSG/CNO WASHINGTON DC/181709ZNOV13//
REF/B/MSG/COMSPAWARSYSCOM SAN DIEGO CA/012023ZDEC11//
REF/C/DOC/CNO WASHINGTON DC/17SEP13//
REF/D/DOC/CNO WASHINGTON DC/23APR14//
POC/MICHAEL CRICCHIO/OPNAV N2N6BC2/-/TEL: (571) 256-8510/EMAIL:
michael.cricchio1@navy.mil
NARR/REFERENCE (A) IS NAVADMIN 295/13. REFERENCE (B) ESTABLISHES INFORMATION
TECHNOLOGY ACQUISITION APPROVAL PROCESS (ITAAP). REFERENCE (C) DIRECTS THE
USE OF THE NAVY INFORMATION DOMINANCE APPROVAL SYSTEM (NAV IDAS) INFORMATION
TECHNOLOGY PROCUREMENT REQUEST (ITPR) PROCESS TO TRACK MULTIFUNCTION DEVICES
(MFD) PROCUREMENTS AND WAIVER REQUESTS. REFERENCE (D) DIRECTS THE MANDATORY
USE OF NAV IDAS TO TRACK ENTERPRISE LICENSE AGREEMENT (ELA) SOFTWARE.//
RMKS/1. THIS NAVADMIN UPDATES REFERENCE (A), GUIDANCE FOR THE ITPR AND
APPROVAL PROCESS, EFFECTIVE 1 OCTOBER 2014.
2. ITAAP ENSURES EFFECTIVE AND EFFICIENT EXPENDITURE OF FUNDING TO ACQUIRE
INFORMATION TECHNOLOGY (IT) CAPABILITIES, PREVENT DUPLICATIVE INVESTMENTS,
PROVIDE VISIBILITY ON ALL NAVY IT RELATED EXPENDITURES, AND ULTIMATELY
ACHIEVE STRATEGIC SOURCING FOR IT PROCUREMENT. PROCUREMENT ACTIONS FOR IT
MAY NOT BE INITIATED WITHOUT AN ITPR APPROVAL.
3. ITPRS SHALL BE PROPERLY SCOPED FOR THE REQUIRED NEED, AND SHALL NOT BE
SEGMENTED TO AVOID THE IT DOLLAR THRESHOLDS OR IT OVERSIGHT AND GOVERNANCE.
4. THE FOLLOWING IT PROCUREMENT GUIDANCE APPLIES TO ALL IT ASSETS INCLUDING
HARDWARE, SOFTWARE, MAINTENANCE, CONTRACT SUPPORT, AND TELECOMMUNICATION
SERVICES THAT ARE REPORTED IN THE PROGRAM BUDGET INFORMATION SYSTEM-IT (PBIS-
IT) AND RESOURCED WITH NAVY APPROPRIATED AND NON-APPROPRIATED FUNDS.
A. FOR ITPRS LESS THAN $500K, THE ECHELON II COMMAND INFORMATION
OFFICER (CIO) RETAINS DISCRETION TO SET A LOCAL APPROVAL THRESHOLD AMOUNT
FOR ASSIGNED ECHELON III AND BELOW COMMANDS. THE ITAAP
GOVERNANCE BODY WILL REVIEW ALL ITPRS OF $500K OR GREATER AND
FORWARD TO THE DEPUTY DEPARTMENT OF THE NAVY CHIEF INFORMATION
OFFICER NAVY (DDCIO (N)) FOR APPROVAL. ITPRS SUBMITTED FOR $20M
OR GREATER REQUIRE OPNAV N80 STAFF REVIEW. N80 SHALL, IN
COORDINATION WITH DDCIO (N), RECOMMEND FINAL APPROVAL OR DISAPPROVAL. IF
FURTHER REVIEW IS REQUIRED, OPNAV N80 SHALL PRESENT THE REQUEST TO THE
RESOURCES REQUIREMENT REVIEW BOARD FOR A FINAL PROCUREMENT
DECISION.
B. PROCUREMENT REQUESTS MUST BE SUBMITTED ELECTRONICALLY VIA NAV
IDAS FOR:
(1) BUSINESS MISSION AREA PROGRAMS AND NON-PROGRAMS OF RECORD
SOFTWARE, HARDWARE, MAINTENANCE, AND SUPPORT SERVICES;
(2) FLEET/OUTSIDE THE CONTINENTAL U.S. (OCONUS) NETWORK
CENTRIC IT ASSETS (I.E., CONSOLIDATED AFLOAT NETWORK
ENTERPRISE
SERVICES (CANES) AND OCONUS NAVY ENTERPRISE NETWORK)
INCLUDING ALL
SUPPORT SERVICE CONTRACTS REGARDLESS OF CONTRACT VALUE;
(3) NEXT GENERATION (NGEN) PROGRAM MANAGEMENT AND NETWORK IT
INFRASTRUCTURE;
(4) CRYPTOLOGIC (UNCLASSIFIED) IT SYSTEMS INCLUDING SUPPORT
SERVICE CONTRACTS REGARDLESS OF CONTRACT VALUE;
(5) IT ASSETS PROCURED USING MILITARY INTELLIGENCE PROGRAM
FUNDS;
(6) IT FOR INDUSTRIAL/BASE OPERATING SUPPORT (I.E., HEATING,
VENTILATION, AIR CONDITIONING, PERIMETER SECURITY, AND ANTI
-TERRORISM FORCE PROTECTION) INCLUDING ALL SUPPORT SERVICE
CONTRACTS
REGARDLESS OF CONTRACT VALUE;
(7) ASHORE EXCEPTED NETWORK INFRASTRUCTURE ASSETS INCLUDING
ALL SUPPORT SERVICE CONTRACTS REGARDLESS OF CONTRACT VALUE;
(8) COMMERCIAL OFF THE SHELF AND GOVERNMENT MODIFIED OFF THE
SHELF SOFTWARE;
(9) TELECOMMUNICATIONS, COMMERCIALLY SUPPORTED HANDHELD
WIRELESS COMMUNICATION DEVICES, NON-TACTICAL RADIOS AND
TELECOMMUNICATION SERVICE SUPPORT CONTRACTS REGARDLESS OF
CONTRACT
VALUE;
(10) BUSINESS IT THAT SUPPORTS OVERSIGHT AND PROGRAM
MANAGEMENT OPERATIONS OF PROGRAM EXECUTIVE OFFICE, PROGRAM
MANAGERWARFARE, OR PROGRAM MANAGER AIR; AND WEAPON SYSTEMS SUPPORT
(I.E., PORTALS, HARDWARE, AND SOFTWARE TOOLS, ENGINEERING SERVICES,
FINANCIAL MANAGEMENT, INSTALLATION, AND SUPPORT SERVICE
CONTRACTS REGARDLESS OF CONTRACT VALUE);
(11) RESEARCH, DEVELOPMENT, TEST AND EVALUATION LABORATORY
NETWORK INFRASTRUCTURE THAT SUPPORTS WEAPON SYSTEM
REPLICATION, TRAINERS, RANGES, AND SIMULATORS, INCLUDING ALL SERVICE
AND STAFF SUPPORT CONTRACTS REGARDLESS OF CONTRACT VALUE;
(12) SMALL BUSINESS INNOVATIVE RESEARCH PILOTS/PROOFS OF
CONCEPT; AND
(13) BUREAU OF MEDICINE AND SURGERY SHIPBOARD IT ASSETS THAT
SUPPORT FLEET FORCE HEALTH PROTECTION OPERATIONS, INCLUDING ALL
STAFF AND SERVICE SUPPORT CONTRACTS REGARDLESS OF CONTRACT VALUE.
C. IN ALIGNMENT WITH DEPARTMENT OF THE NAVY (DON) MFD POLICY,
ECHELON II CIOS MUST USE DEFENSE LOGISTICS AGENCY (DLA) SERVICES
FOR PRINTING PURCHASES. IF DLA CANNOT SATISFY THE PRINTING
REQUIREMENTS, A WAIVER REQUEST THAT INCLUDES A JUSTIFICATION FOR
DEVIATING FROM USING DLA*S PRINTING SERVICES RECOMMENDATIONS MUST
BE SUBMITTED THROUGH NAV IDAS BY THE REQUESTOR.
D. PER REFERENCE (D), ALL NAVY ORGANIZATIONS SHALL SUBMIT AN
ITPR FOR ALL SOFTWARE AND MAINTENANCE PRODUCTS PROCURED FROM ANY
DON ELA. IF A DON ELA CANNOT SATISFY THE REQUIREMENTS, AN AUTOMATED
WAIVER REQUEST THAT INCLUDES A JUSTIFICATION FOR DEVIATING FROM
USING DON ELA MUST BE SUBMITTED THROUGH NAV IDAS. CATALOG
PRODUCTS, BLANKET PURCHASE AGREEMENT SOFTWARE PRODUCTS, AND CORE PRODUCTS
CENTRALLY FUNDED AND PAID ANNUALLY MUST HAVE ITPRS SUBMITTED
WITHIN NAV IDAS. SOFTWARE VENDORS WILL NOT INITIATE PROCUREMENT ACTIONS
WITHOUT ITPR APPROVAL.
E. COMMANDS ACTING AS EXECUTIVE AGENTS FOR DEPARTMENT OF DEFENSE
(DOD) PROGRAMS USING NON-NAVY BUDGET DOLLARS TO PROCURE IT
HARDWARE, SOFTWARE, MAINTENANCE, SUPPORT, OR TELECOMMUNICATIONS IN
SUPPORT OF OTHER DOD COMPONENTS OR NON-DOD AGENCY PROGRAMS MAY SUBMIT AN
ITPR FOR TRACKING PURPOSES. EXPENDITURES FOR SUCH REQUESTS WILL NOT
BE REPORTED IN THE IT EXPENDITURE REPORTING SUMMARY.
5. THE FOLLOWING ARE EXEMPT/NOT INCLUDED IN THIS PROCESS:
A. WEAPONS AND PLATFORM IT DESIGNATED SYSTEMS NOT REPORTED IN
PBIS-IT (E.G., COMMAND, CONTROL, COMPUTER, COMMUNICATIONS,
INTELLIGENCE, SURVEILLANCE, AND RECONNAISSANCE).
B. EXPENDABLES (E.G., PAPER, INK, TONER, COMPACT DISC, DIGITAL
VIDEO DISC MEDIA, ETC.).
C. NGEN PRICED AND UN-PRICED CONTRACT LINE ITEM NUMBERS NOT
ASSOCIATED WITH NGEN PROGRAM MANAGEMENT.
D. IT ASSETS PROCURED WITH NATIONAL INTELLIGENCE PROGRAM FUNDS.
E. IT ASSETS PROCURED USING DEFENSE HEALTH AGENCY FUNDS.
F. CONSUMABLE SPARE PARTS FOR COMPUTERS (I.E. MOTHERBOARDS,
REMOVABLE INTERNAL/EXTERNAL DISK DRIVES, ETC.).
G. PERSONNEL IT TRAINING AND SUBSCRIPTIONS NOT REPORTED IN THE
IT BUDGET.
6. ORGANIZATIONAL RESPONSIBILITIES:
A. ECHELON II CIOS AND BUDGET SUBMITTING OFFICES SHALL REFERENCE
AND INCORPORATE REVISED POLICY CONTAINED IN THIS NAVADMIN INTO
LOCAL REGULATIONS AND STANDARD OPERATING PROCEDURES.
B. OPNAV N80 SHALL REFERENCE AND INCORPORATE REVISED POLICY
CONTAINED IN THIS NAVADMIN INTO LOCAL REGULATIONS AND STANDARD
OPERATING PROCEDURES REGARDING THE REVIEW AND APPROVAL OF IT
REQUESTS OF $20M OR GREATER.
C. COMMANDER PACIFIC FLEET AND U.S. FLEET FORCES COMMAND
CUSTOMER SERVICE REPRESENTATIVE MUST ASSIST AFLOAT COMMAND USERS
WITH ITPR SUBMISSIONS.
7. RELEASED BY VICE ADMIRAL T. N. BRANCH, OPNAV N2N6.//
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