RECORDS MANAGEMENT RESPONSIBILITIES FOR TEXT MESSAGES:
R 091845Z AUG 22 MID600052177569U
FM CNO WASHINGTON DC
INFO CNO WASHINGTON DC
MSGID/GENADMIN/CNO WASHINGTON DC/N2N6/AUG//
SUBJ/RECORDS MANAGEMENT RESPONSIBILITIES FOR TEXT MESSAGES//
REF/A/MSGID/PUB. L. 81-754//
REF/C/MSGID/DODI 5015.02/17 AUG 2017, CHG-1//
REF/D/MSGID/DODI 8170.1/02 JAN 2019//
REF/E/MSGID/SECNAVINST 5210.8F/26 MAR 2019//
NARR/REF A IS THE FEDERAL RECORDS ACT REQUIRING FEDERAL AGENCIES TO ESTABLISH
AN ONGOING PROGRAM FOR RECORD MANAGEMENT AND TO COOPERATE WITH THE NATIONAL
ARCHIVES AND RECORDS ADMINISTRATION.
REF B IS A DEPSECDEF MEMO REMINDING SENIOR PENTAGON LEADERSHIP, COMMANDERS OF
THE COMBATANT COMMANDS, DEFENSE AGENCY AND DOD FIELD ACTIVITY DIRECTORS OF
RECORDS MANAGEMENT RESPONSIBILITIES FOR TEXT MESSAGES.
REF C IS THE DOD RECORDS MANAGEMENT PROGRAM IMPLEMENTATION INSTRUCTION.
REF D IS THE DOD ONLINE INFORMATION MANAGEMENT AND ELECTRONIC MESSAGING
REF E PROVIDES DIRECTION FOR EXECUTION OF THE NAVY RECORDS MANAGEMENT
POC/MEGAN CANE/CIV/OPNAV N2N2D6/TEL: 703-692-1657
RMKS/1. Text messages qualifying as records under the Federal Records Act,
regardless of the rank of the user who sent or received it, are to be
retained according to the records management instructions prescribed by
references (a) through (e). This includes text messages of Navy Officials
whose records are subject to capture and permanent retention by the National
Archives and Records Administration.
2. Commands responsible for the issuance and destruction of government cell
phones are required to save all text messages that meet the criteria of a
Department of Navy (DON) record prior to re-issuance or destruction.
3. Navy personnel should not delete text messages that meet the criteria of
a DON record. If there is any question or doubt as to whether a message
meets the criteria of a record, it should be saved.
4. In addition to their current responsibilities for preservation of
qualified e-mail records, Fleet Cyber Command, in coordination with Systems
Commands, will develop measures to ensure that qualified text messaging
records are retained and only accessed by authorized U.S. Navy officials via
official means, with justification such as a Freedom of Information Act
request or Department of Justice inquiry.
5. For additional information contact Mrs. Megan Cane, OPNAV N2N2D6,
6. Released by VADM Jeffrey E. Trussler, Deputy Chief of Naval Operations
for Information Warfare, OPNAV N2N6.//