UNCLASSIFIED
ROUTINE
R 061652Z SEP 16
FM CNO WASHINGTON DC
TO NAVADMIN
INFO CNO WASHINGTON DC
BT
UNCLAS
NAVADMIN 197/16
MSGID/GENADMIN/CNO WASHINGTON DC/N1/SEP//
SUBJ/FY-18 NAVY ACTIVE-DUTY AND RESERVE ENLISTED ADVANCEMENT SELECTION BOARDS
FOR MASTER CHIEF AND SENIOR CHIEF PETTY OFFICER//
REF/A/DOC/BUPERS/2NOV07//
REF/B/DOC/OPNAV/03JUN09//
REF/C/MSG/SECNAV WASHINGTON DC/052044ZMAR13//
REF/D/DOC/BUMED/21JUL16//
REF/E/MSG/CNO WASHINGTON DC/192102ZNOV14//
REF/F/DOC/BUPERS/01MAY15//
NARR/REF A IS BUPERSINST 1430.16F, ADVANCEMENT MANUAL FOR THE ENLISTED
PERSONNEL OF THE U.S. NAVY AND U.S. NAVY RESERVE.
REF B IS OPNAVINST 1220.1D, CHANGING OR REMOVING PRIMARY NAVY ENLISTED
CLASSIFICATION CODES FOR NUCLEAR PROPULSION PLANT OPERATORS. REF C IS ALNAV
015/13, PERSONNEL SECURITY INVESTIGATION SUBMISSION REQUIREMENTS. REF D IS
MANUAL OF THE MEDICAL DEPARTMENT (MANMED), NAVMED P-117. REF E IS NAVADMIN
266/14 SENIOR ENLISTED ACADEMY. REF F IS BUPERSINST 1610.10D, NAVY
PERFORMANCE EVALUATION SYSTEM.//
RMKS/1. This NAVADMIN provides guidance for eligibility, communication to
the boards, and board membership or recorder application procedures regarding
the FY-18 Navy Active-Duty and Reserve Enlisted Advancement Selection Boards
for Master Chief and Senior Chief Petty Officer. The reserve board will
consider personnel serving on active-duty as Full Time Support (FTS) and
Selected Reserve (SELRES), to include those serving on voluntary and
involuntary recall and mobilization orders. Mobilized Individual Ready
Reserve (IRR) personnel are considered under the SELRES requirements for
advancement.
2. Timeline
a. 21 October 2016. Navy Personnel Command (NPC) (PERS-802) compiles
and submits initial time-in-rate (TIR) eligibility list of candidates to
Naval Education and Training Professional Development Center (NETPDC) (N321).
b. 11 November 2016. Examination Status Verification Reports
(ESVR) will be available at: https://prod.neas.netc.navy.mil.
c. 6 February 2017. Reserve Component (RC) E8/E9 board candidates
changing ratings must be in their new rating to be considered as a candidate
in the new rating.
d. 13 February 2017. Letter to the board (LTB) deadline for the RC E8/9
selection board.
e. 3 March 2017. Active Component (AC) E9 board candidates changing
ratings must be in their new rating to be considered as a candidate in the
new rating.
f. 6 March 2017. RC E8/E9 selection board convenes. All eligibility
requirements, to include any waivers, must have final approval prior to this
date.
g. 13 March 2017. LTB deadline for the AC E9 selection board.
h. 17 March 2017. RC E8/E9 selection board scheduled to
adjourn.
i. 24 March 2017. AC E8 board candidates changing ratings must be in
their new rating to be considered as a candidate in the new rating.
j. 3 April 2017. AC E9 selection board convenes. All eligibility
requirements, to include any waivers, must have final approval prior to this
date.
k. 3 April 2017. LTB deadline for the AC E8 selection board.
l. 14 April 2017. AC E9 selection board scheduled to adjourn.
m. 24 April 2017. AC E8 selection board convenes. All eligibility
requirements, to include any waivers, must have final approval prior to this
date.
n. 12 May 2017. AC E8 selection board scheduled to adjourn.
3. Eligibility Criteria. Candidates must meet the eligibility requirements
outlined in chapter 2 of reference (a) prior to the scheduled board convening
date. Requirements achieved after the scheduled board convening date will be
considered late and not make a candidate eligible for the regularly scheduled
board or entitle a candidate to an enlisted special selection board. The
authoritative source to determine selection board eligibility is the profile
sheet. The AC/FTS/SELRES cycle is 233. Because eligibility status can
change without direct notification, candidates should verify their profile
sheet on a continuous basis and commands must verify their ESVR weekly
through the projected board adjournment date. The profile sheet and ESVR are
updated as changes are processed by PERS-802.
a. The candidate shares equal responsibility with their parent command
to ensure:
(1) the candidates name appears on the selection board eligibility
list.
(2) the candidate is listed in the correct competitive group.
(3) the candidates Official Military Personnel File (OMPF)field codes
30-38 and Performance Summary Record (PSR) are up-to-date.
b. If an eligible candidate is not listed, mail or send an e-mail
containing a completed Advancement in Rate or Change in Rating worksheet
(NETPDTC 1430/3 Rev 06-16) along with a letter of transmittal to NETPDC
(N321) and info PERS-802.
c. If listed candidates are ineligible or later become ineligible,
submit a message to NETPDC N321 and NPC PERS-802 requesting invalidation of
eligibility status and provide explanation for invalidation. Per reference
(a) paragraph 721b, withdrawal of advancement recommendation must be
completed and documented prior to message transmission.
d. If candidates are validated in the wrong competitive category, submit
a message notification to NETPDC N321 and NPC PERS-802 detailing the
discrepancy.
e. Sailors not selected to continue from a Senior Enlisted Continuation
Board are ineligible for advancement.
f. Candidates who do not have a recommendation for advancement on their
most recent chief evaluation shall be invalidated. Evaluations that restore
a recommendation for advancement must be made available to the selection
board prior to the board convening date.
g. Per reference (a), terminal eligibility date used to compute the TIR
is 1 October 2017. The minimum TIR date for E8 candidates must be on or
before 1 September 2014. The minimum TIR date for E9 candidates must be on
or before 1 July 2014.
h. High Year Tenure (HYT) date or approved HYT waiver for the
current paygrade must be 1 July 2017 or later. Candidates who will be at HYT
on 1 July 2017 for the next higher paygrade are ineligible for advancement,
regardless of any approved HYT waiver.
i. Members who have submitted voluntary Fleet Reserve
(FLTRES)/retirement requests to NPC are not eligible. Voluntary FLTRES are
those not mandated by HYT; requests due to HYT are eligible for advancement
and selection board consideration provided their HYT date for the present
paygrade is 1 July 2017 or later per reference (a). An approved or pending
voluntary FLTRES/retirement request must be successfully disapproved,
canceled, or modified to an involuntary date prior to the board convening to
render a candidate selection board eligible.
j. Commissioning Programs. Candidates who have been selected for Seaman
To Admiral (STA-21), Medical Enlisted Commissioning Program, Medical Service
Corps in-service procurement, or Judge Advocate General Corps in-service
procurement programs remain eligible for advancement consideration.
Selection to any other officer commissioning program renders candidates
ineligible. Commands are required to request those candidates be invalidated
by PERS-802. Per reference (b), nuclear candidates who are assigned Navy
Enlisted Classification (NEC) 3359/3389 upon transfer from a nuclear
propulsion plant operator to a non-nuclear billet at sea or ashore, or to
duty under instruction including special college education programs are
ineligible for advancement. This includes nuclear candidates transferred to
a STA-21 duty station.
k. Security clearance requirements. Candidates in a rating requiring a
security clearance must have a favorable investigation adjudication issued by
the Department of Defense Central Adjudication Facility. If the candidates
commanding officer (CO) grants an interim clearance, documentation must be
received by PERS-802 prior to board convening. Refer to reference
(c) for additional guidance. Sailors who have a clearance must maintain that
clearance eligibility. Ratings requiring a security clearance are AC, AE,
AG, AO, AT, AWF, AWO, AWR, AWS, AWV, AZ, CTI, CTM, CTN, CTR, CTT, EOD, ET,
FC, FT, GM, HT, IC, IS, IT, ITS, LN, MA, MC, MN, MT, ND, OS, QM, SB, SO, STG,
STS, and YN, as well as all nuclear and submarine ratings. This guidance
supersedes reference (a).
l. Branch class (BRCL) and special program indicator (SPI) code. SPI
for BRCL 32 Sailors must be verified via the Billet Based Distribution
system. BRCL 32 with a blank SPI code is invalid. Commands must correct the
error via the Navy Standard Integrated Personnel System or the Sailor may
seek relief by petitioning the Board for Correction of Naval Records.
Sailors whose SPI code is invalid as of the board convening date will be
invalidated.
m. Competitive group specific eligibility requirements.
Candidates must meet special requirements (citizenship, medical, etc.) for
certain ratings as outlined in paragraph 204 of reference (a). Commands must
verify and submit a message to NETPDC N321 and NPC PERS-802 requesting
invalidation of those selection board eligible Sailors who no longer meet the
qualifications listed in reference (a) or below by the scheduled board
convening date.
(1) Air Traffic Controller personnel must possess a valid Federal
Aviation Administration 7220-1 ATCS Certificate and meet requirements
established in reference (d).
(2) Cryptologic Technician Interpretive personnel must achieve a
minimum of L2/R2 on the Defense Language Proficiency Test (DLPT) in their
primary language, as assigned by their CO, at least once in their current
paygrade. Acceptable documentation of L2/R2 includes an evaluation with
language scores or a letter from the candidates's command forwarded to the
board via the candidate's LTB.
(3) Explosive Ordnance Disposal (EOD) personnel. To be eligible for
advancement to E8 and E9, Sailors must hold the Master EOD technician NEC
(5337).
(4) Navy Diver (ND) personnel. To be eligible for advancement to E8,
Sailors must hold the First Class Diver NEC (5342) for group 2 or the Master
Diver NEC (5341) for group 1. To be eligible for advancement to E9, Sailors
must hold the Master Diver NEC (5341).
(5) Nuclear trained personnel.
(a) To be eligible for advancement to E8, submarine Sailors in
nuclear ratings must hold a supervisor NEC (3363, 3364, 3365, or 3366).
Personnel must also hold the nuclear qualified secondary NEC 3302
(Engineering Department Master Chief (EDMC)). A NAVPERS 1221/6 requesting a
secondary NEC of 3302 and copy of qualification card must be submitted to
OPNAV N133 at bullnuke@navy.mil via the Force EDMC by 14 April 2017.
Additional contact information is available via
http://www.public.navy.mil/bupers-
npc/enlisted/community/nuclear/Pages/NuclearEnlistedPrograms.aspx
(b) To be eligible for advancement to E8, surface Sailors in
nuclear ratings must hold a supervisor NEC (3393, 3394, 3395, or 3396).
(c) To be eligible for advancement to E9, submarine Sailors in
nuclear ratings must hold a supervisor NEC (3363, 3364, 3365, or 3366).
Candidates must also hold the secondary NEC 3302 and have served or be
currently serving as an EDMC of a submarine. Acceptable documentation of
EDMC service for review by the advancement board includes an evaluation with
"EDMC" in Block 29 or 41, a letter from the CO via the member providing dates
of EDMC service, or NSIPS documentation via the candidate. Candidates
without EDMC service documented in their service record must submit
documentation with their LTB providing dates of EDMC service.
(d) To be eligible for advancement to E9, surface Sailors in
nuclear ratings must hold a supervisor NEC (3393, 3394, 3395, or
3396) and must have served, or be currently serving as, a Division Leading
Chief Petty Officer (DLCPO) of a nuclear division at sea (reactor mechanical,
reactor electrical, reactor controls, reactor propulsion, or reactor
laboratories), reactor training division officer (RT DIVO) at sea, or leading
crew chief (LCC) of a prototype. E8s who are billeted as Reactor Department
Master Chief (RDMC) in lieu of DLCPO are also eligible for advancement to E9.
Acceptable documentation of DLCPO, RT DIVO, LCC, or RDMC service for review
by the advancement board includes an evaluation with DLCPO, RT DIVO, LCC, or
RDMC in Block 29 or 41, a letter from the CO via the member to the board
providing dates of DLCPO, RT DIVO, LCC, or RDMC service, or NSIPS
documentation via the member. Sailors without DLCPO, RT DIVO, LCC, or RDMC
service documented in their service record must submit documentation with
their LTB providing dates of DLCPO, RT DIVO, LCC, or RDMC service.
(6) Non-Nuclear Submarine Ratings. To be eligible for advancement,
submarine Sailors must be designated as either SS, SU, or SQ IAW MILPERSMAN
1220-040 as of the board convening date. Candidates designated as SG or SP
are not eligible for advancement.
n. E9 eligibility requirement. Per reference (e), beginning in FY-17,
all newly selected Senior Chiefs are required to complete either the U.S.
Navy Senior Enlisted Academy, U.S. Air Force Senior Enlisted Academy, U.S.
Marine Corps Senior Enlisted Academy, U.S. Coast Guard Senior Enlisted
Academy, or Joint Special Warfare Academy in order to be eligible for
advancement to Master Chief. This means the first boards where Senior
Enlisted Academy completion will be required for selection board eligibility
is the FY-20 Master Chief Selection Boards. Senior Chiefs should plan
accordingly.
4. Competitive Groups. The below listed ratings are separated into
competitive groups as applicable to the candidates component:
a. CS, LS, YN (Active Duty E8/9)
Group 1 - Submarine
Group 2 - Surface
b. CTI (Active Duty E8/9)
Group 1 - Middle East and North Africa
Group 2 - East and Far East Asia
Group 3 - Latin and South America
Group 4 - Eastern Europe
c. EMN, ETN, MMN (Active Duty E8/9)
Group 1 - Submarine
Group 2 - Surface
d. FC (Active Duty E8/9)
Group 1 - All Others
Group 2 - AEGIS
e. MU (Active Duty E8/9)
Group 1 - Premier Band
Group 2 - Fleet Band
f. NC (Active Duty and FTS E8/9)
Group 1 - Career Recruiter Force
Group 2 Fleet
g. ND (Active Duty E8)
Group 1 - Master Diver (5341)
Group 2 - First Class Diver (5342)
5. Record review and communication with the E8/9 selection board.
a. Candidates should check their evaluation continuity via
BUPERS Online (BOL). Any evaluation gaps should be resolved by either
submitting the missing evaluations in the candidates LTB or a statement in
lieu of missing report per chapter 17 of reference (f).
b. Communication to the board must originate from the individual
candidate and must be accompanied under the candidates signed LTB.
(1) The LTB may address any information that the candidate considers
important. Candidates should not include items in their LTB that are already
included in their OMPF or PSR unless the OMPF version is unreadable or the
PSR is incorrect. Submission of a LTB to only state that the candidates OMPF
and PSR have been verified and is correct is not desired.
(2) The LTB must either be digitally signed using the candidates
military identity certificate or have a hand-written signature. Unsigned
LTBs will not be presented to board members.
(3) Third party correspondence is any communication to the board
which is not accompanied by the candidates signed LTB and will not be
permitted. Commands are not authorized to submit a message to NPC requesting
information be presented to the board. This supersedes reference(a).
c. Information received that is not under a signed LTB or not received
by NPC Customer Service Center (CSC) by the deadline listed in paragraph 2
will not be presented to the board. The time and date LTBs are received
inthe NPC CSC inbox (central time zone) is the time and date used for
deadline verification. To verify receipt of your LTB, go to
https://npccontactcenter.ahf.nmci.navy.mil/OA_HTML/npc.html or call the NPC
CSC. Although late or unsigned LTBs may be accepted by the NPC CSC, they
will not be presented to the board and no feedback will be provided to the
candidate.
d. All LTBs and each enclosure must contain the candidates full name and
full social security number. LTBs Candidates must verify that the correct
board number is on their signed cover letter. The board numbers are 205 for
SELRES E8/9, 206 for FTS E8/9, 210 for AC E9, and 235 for AC E8.
e. The preferred method to submit an LTB is by encrypted e-mail to
cscselboard@navy.mil. E-mailed LTBs must be encrypted to protect
personally identifiable information. Trouble with file encryption or
certificate issues does not justify a late LTB.
f. If unable to e-mail, candidates may use regular mail to the addresses
below. Mailed LTBs should be on plain white paper and paper clipped (no
staples, binders, folders or tabs).
(1) SELRES/Mobilized IRR E8/9 Board:
Navy Personnel Command Customer Service Center
President
FY-18 Reserve E8/9 Selection Board #205
5720 Integrity Drive
Millington, TN 38055
(2) FTS E8/9 Board:
Navy Personnel Command Customer Service Center
President
FY-18 Reserve E8/9 Selection Board #206
5720 Integrity Drive
Millington, TN 38055
(3) Active E9 Board:
Navy Personnel Command Customer Service Center
President
FY-18 Active E9 Selection Board #210
5720 Integrity Drive
Millington, TN 38055
(4) Active E8 Board:
Navy Personnel Command Customer Service Center
President
FY-18 Active E8 Selection Board #235
5720 Integrity Drive
Millington, TN 38055
g. Certified or registered mail is not advised due to delays in
handling.
h. Candidates are authorized to submit more than one LTB, vice waiting
until the deadline to submit one all-inclusive LTB. Although multiple LTBs
are authorized, candidates should not duplicate previously sent information.
i. The same LTB deadline applies to candidates who gain eligibility
after the LTB deadline and before the convening date. If a candidate is
working to fix an eligibility issue and expects to be selection board
eligible prior to the board convening date, they may submit a LTB, but it
still must be received prior to the deadline.
6. Selection board results. Official results will be provided online via
BOL to authorized command representatives prior to the release of the
official results via NAVADMIN. Selectee profile sheets will be published by
NETPDC within 30 days of both reserve and active selection board results
being released via NAVADMIN. Educational Services Officers, who are
registered users may access results through the Navy Enlisted Advancement
System (NEAS) website http://prod.neas.netc.navy.mil. Individual candidates
may view/download their profile sheet via a .mil domain computer at
https://prod.neas.netc.navy.mil/NEASRpts/Individual.aspx.
7. Special Selection Boards (SSB).
a. SSBs may be approved for candidates who have demonstrated they were
precluded from consideration at the selection board, or were considered at
the selection board in the incorrect competitive category; and the
administrative error was beyond the candidates control and not the direct or
indirect result of their error, delay, or omission. SSB requests are to be
submitted per reference (a) para 102d to PERS-803 vice PERS-811/812.
b. All requests for SSBs must be received by PERS-803 no later than two
years after the date the contested board results were made public. Requests
received more than two years after the date the contested board results were
made public will be treated as untimely and will normally be denied by Deputy
Chief of Naval Personnel. If a request is delayed more than the two year
requirement and justification can be provided for the delay (Board for
Correction of Naval Records (BCNR) or Inspector General (IG) action), the
request will be considered. However, it may ultimately be denied if the
reason for the delay is due to late submission of the initial BCNR or IG
request.
8. Additional information regarding this cycle will be posted at:
a. AC boards: http://www.public.navy.mil/bupers-
npc/boards/activedutyenlisted/Pages/GeneralInformation.aspx
b. RC boards: http://www.public.navy.mil/bupers-
npc/boards/reserveenlisted/Pages/GeneralInformation.aspx
9. Board members and recorders.
a. AC commanders and senior lieutenant commanders are encouraged to
contact their detailer if they are interested in serving as a member on the
AC selection board.
b. FTS commanders and senior lieutenant commanders are encouraged to
contact their detailer if they are interested in serving as a member on the
RC selection board. SELRES commanders and lieutenant commanders are
encouraged to contact commander, Navy Reserve Forces Command via their
community leaders if they are interested in serving on the RC selection
board.
c. AC and RC master chiefs are encouraged to apply to serve on the
selection boards. There are no restrictions preventing AC members from
serving on RC selection boards or RC members from serving on AC selection
boards.
d. Senior chief petty officers and chief petty officers (to include
frocked) may serve as recorders if not eligible. Petty officers (E6 and
below) may not serve on the boards in any capacity, no exceptions.
e. Officers shall complete the Officer Selection Board Member/ Recorder
Nomination form (NAVPERS 1400/5) found at http://www.public.navy.mil /bupers-
npc/reference/forms/NAVPERS/Pages/default.aspx
f. Enlisted applicants must wait until the Annual Notice of Convening
message for enlisted advancement selection boards has been released (usually
in early September) before submitting their application. Follow the
instructions in that message for submission. Selection to serve on a board is
not based on the order applications are received. Early applications will
not be accepted.
g. Enlisted applicants shall complete the Enlisted Selection Board
Member/Recorder Application form (NAVPERS 1400/2) found at
http://www.public.navy.mil/bupers-
npc/reference/forms/NAVPERS/Pages/default.aspx and route it through their
FORCM. Personnel stationed at commands that do not fall under a FORCM may
have their SEL or CMC forward the NAVPERS 1400/2 directly to PERS-805 (Mr.
Patrick Marshall):
donald.p.marshall@navy.mil. Do not use normal administrative routing. Only
route your application to your SEL/CMC/CO/FORCM and PERS-805.
10. Points of Contact
a. NPC Customer Service Center: 866-U-ASK-NPC/866-827-5672 or via e-mail
at uasknpc@navy.mil. Do not submit LTBs to this e-mail.
b. Selection board eligibility (PERS-802):
- Mr. David Lanham (Branch Head): david.b.lanham(at)navy.
mil
- Ms. Elizabeth Vaughn (AC): elizabeth.vaughn@navy.mil
- Ms. Dorothy Harris (FTS/SELRES): dorothy.harris(at)navy.
mil
c. NETPDC (N321): 850-473-6148/DSN 753 or via e-mail
sfly_n321_discrepanc@navy.mil.
11. This message will remain in effect until superseded or canceled.
12. Released by Vice Admiral R. P. Burke, N1.//
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