UNCLASSIFIED
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R 231648Z OCT 17
FM CNO WASHINGTON DC
TO NAVADMIN
INFO CNO WASHINGTON DC
COMNAVRESFORCOM NORFOLK VA
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INFO CNO WASHINGTON DC//N1//
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NAVADMIN 254/17
MSGID/GENADMIN/CNO WASHINGTON DC/N1/OCT//
SUBJ/SELF SERVICE RECORD OF EMERGENCY DATA AND DEPENDENCY APPLICATION
REGIONAL PHASED IMPLEMENTATION SCHEDULE AND TRAINING AVAILABILITY//
REF/A/MSG/CNO WASHINGTON DC/051859ZFEB09//
AMPN/REF A IS NAVADMIN 043/09, MANDATORY USE OF THE NAVY STANDARD INTEGRATED
PERSONNEL SYSTEM (NSIPS) ELECTRONIC SERVICE RECORD (ESR).//
RMKS/1. This NAVADMIN announces the phased implementation of self- service
capability in the Electronic Service Record (ESR) within Navy Standard
Integrated Personnel System (NSIPS) for processing emergency contact and
dependency information. Training for specific regions, along with self-paced
or individual training, is conducted by region and as operational schedules
permit over the next 24 months. Updated processes and command requirements
are also added for clarification. These new capabilities are interim
enhancements to our legacy systems, while the new systems and processes of
Sailor
2025 are finalized.
2. Updated Process for Sailors:
a. The data for Record of Emergency Data (RED) and Dependency
Application (DA) currently resides on the NAVPERS 1070/602, Dependency
Application/Record of Emergency Data, that is most commonly known as the Page
2. This current single process has been separated into two documents, the
Dependency Application (NAVPERS
1070/602) and Record of Emergency Data (DD Form 93). The digitally signed DD
Form 93 is transmitted directly to the Official Military Personnel File
(OMPF) and the DA is submitted for review through a workflow. This will
eliminate personally identifiable information
(PII) violations that resulted from the co-processing of RED and DA
information.
b. RED initiative is a self-service capability for Active and Reserve
members to manage their own record of emergency data.
Service members can enter or update emergency data and generate a DD Form 93
for digital signature with their common access card (CAC).
Once digitally signed and submitted by the Service member, the form is
electronically sent to the OMPF of the Service member.
c. DA initiative is a self-service capability for Active and Reserve
members to enter or update dependency data and generate a NAVPERS 1070/602
form for electronic signature with their CAC. Once digitally signed and
submitted by the Service member, the transaction will flow electronically to
the servicing personnel office for review and approval. The servicing
personnel office will process all pay and entitlements associated with the
new DA and electronically submit the form to the OMPF of the Service member.
A review by servicing personnel office representatives is required because
changes to the DA form may impact the pay and allowances of a Service member.
This new capability also includes the ability to upload supporting
documentation in the form of scanned PDF files.
3. Updated Process for Commands. Command Pay and Personnel Administrators
(CPPA) are required to request the Command RED and DA user role for the unit
identification code(s) (UIC) they manage.
The Command RED and DA user role will provide the command direct access to
monitor pending transactions and review various RED and DA reports and
metrics. Electronic reports provide command visibility to ensure Sailors are
in compliance with annual RED and DA verification requirements. To gain
access, CPPA will be required to submit two system access authorization
requests (SAAR). They are both located on the NSIPS homepage
https://nsipsprod.nmci.navy.mil/ (CAC access required). The electronic SAAR
can be accessed by clicking "New Users" link and the SAAR-N can be accessed
by clicking on the SAAR-N Form, OPNAV 5239 link.
4. System Access. Both RED and DA will reside within NSIPS ESR.
For those who have not established an ESR self-service account as directed in
reference (a), establish an ESR self-service account
via: https://nsipsprod.nmci.navy.mil/ (CAC access required).
5. Timeline:
a. Shore Commands. The operational test originated with the alpha
assessment which consisted of two customer commands Personnel Support
Detachment (PSD) Memphis and PSD Pearl Harbor.
Live operational bravo assessment processing of RED and DA functionality
began in February 2016 with PSDs Naval Station Norfolk, Little Creek, Great
Lakes, Naval Base San Diego, Jacksonville, Kings Bay, Memphis, Okinawa, Port
Hueneme, Navy Operational Support Center (NOSC) Norfolk, NOSC San Diego, and
350 Customer Commands nominated by their respective Type Commanders.
Following successful operational bravo assessment, RED and DA was expanded on
17 July 2017 to all customer commands of the aforementioned PSDs.
b. Phased Implementation. Instructor Led Training and site support will
be led by Mr. John Courtney at PERS-2 for active component and CNRFC N01A
YNCS Reid and PSC Roettger for Reserve component commands. Regional site
support training and schedules will be announced and supported by the above
representatives and posted on the Commander, Navy Personnel Command
(COMNAVPERSCOM), Pay and Personnel Support Branch (PERS-2) SharePoint site
https://mpte.navy.deps.mil/sites/npc/pers2/NPPSC/Training/PSD%20COI%
20CPPA.aspx (CAC access required). Contact your servicing PSD in your area
for specific date and time for scheduled training. On- line training in the
form of Job Performance Aids is also available on the NSIPS splash page at
https://nsipsprod.nmci.navy.mil/ (CAC access required).
c. Planned Schedule:
(1) Northwest Region: Whidbey Island, Everett & Kitsap, WA
30 October - 3 November 2017
(2) Southwest Region: San Diego, North Island, Point Loma, Camp
Pendleton, Port Hueneme, Lemoore, CA & Fallon, NV
13-22 November 2017
(3) Northeast Region: PSD Washington, DC, Patuxent River, FT Meade,
Bethesda, MD, New London, CT & Newport, RI 27 November
4 December 2017
(4) Midwest Region: San Antonio, Corpus Christi, Dallas, TX &
Oklahoma City, OK 8-12 January 2018
(5) Mideast Norfolk Region: Oceana, Norfolk & Little Creek VA 22-26
January 2018
(6) Europe & Middle East Region: Naples Sigonella, Rota, & Bahrain
22-31 January 2018
(7) Far East: Atsugi, Chinhae, Yokosuka, & Misawa
5-9 February 2018
(8) Far East: Iwakuni, Sasebo & Okinawa 12-16 February 2018 Guam &
Pearl Harbor, HI 20-23 February 2018
(9) Great Lakes, IL 12-16 March 2018
d. CNRFC N01A and N1 will conduct instructor led training for Reserve
Component Commands (RCC) N1 designated personnel, at CNRFC, and Site Support
by RCC region via teleconference. Dates for Train- the-Trainer will be
announced by CNRFC separate correspondence.
e. NSIPS Web-Afloat implementation timeline is dependent on the ship
modernization process and will be completed in about 24 months after initial
roll-out.
6. Training, Policy, and Standing Operating Procedure (SOP)
Resources:
a. To contact COMNAVPERSCOM, PERS-213 concerning RED and DA training
resources, send an email to: PERS- 21_talent_management@navy.mil or
contact Dr. Tom Palmer at (901) 874-2215/DSN 882 or Mr. Dave Lenagar at (901)
874-2234/DSN 882.
CPPA training resource materials are located at:
https://mpte.navy.deps.mil/sites/npc/pers2/NPPSC/Training/PSD%20COI%
20CPPA.aspx (CAC access required) and for any questions email:
pers21_95ad.fct@navy.mil
b. Governing Instructions; MILPERSMAN 1070-270, Dependency Application,
and MILPERSMAN 1070-271, Record of Emergency Data, will contain the new
guidance and instructions. Current dependency application procedures will be
maintained in MILPERSMAN 1070-270 until all afloat units have transitioned to
RED and DA application.
c. End-to-end SOPs are being developed by COMNAVPERSCOM, Navy Casualty
Branch (PERS-13) and PERS-2 functional owners and will be posted to the
Manpower, Personnel, Training, and Education portal for use by Service
members, CPPAs, command leadership, and personnel support representatives.
https://mpte.navy.deps.mil/sites/npc/pers2/RED%20DA/Forms/AllItems.a
spx (CAC access required).
7. Points of Contact
a. Training implementation lead for Active component is Mr.
John Courtney, at (901)874-2231/DSN 882 or email:
john.g.courtney@navy.mil; Reserve component is YNCS Christopher Reid,
CNRFC N01A, at (757)445-8597 DSN 565 or e-mail:
christopher.t.reid@navy.mil; or PSC Steven Roettger, CNRFC N01A, at
(757)322-5689/DSN 262 or e-mail: steven.roettger@navy.mil.
b. For ESR access, any RED and DA problems or transaction failures,
contact the NSIPS/ESR Help Desk at (877) 589-5991, or
(504) 697-5442/DSN 647; e-mail: nsipshelpdesk@navy.mil.
c. RED. For information regarding content of the DD Form 93, contact
Mr. Alan Gorski, PERS-13, at (901) 874-4559/DSN 882 or e-
mail: alan.gorski@navy.mil.
d. DA. For information on program status or issues with the DA form,
contact Mr. John Courtney, COMNAVPERSCOM, Systems and Programs Branch (PERS-
222), at (901) 874-2231/DSN 882 or e-mail:
john.g.courtney@navy.mil.
e. NPPSC PERS-23 Personnel Officer CWO4 Kevin Powers at (901)
874-4517 or e-mail: kevin.a.powers1@navy.mil and Training Officer LT
Olivia Jones at (901) 874-2177/DSN 882 or e-mail:
olivia.jones@navy.mil.
8. Released by Vice Admiral R. P. BURKE, N1.//
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