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NAVADMIN 255/17
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SUBJ/FY-19 NAVY ACTIVE DUTY AND RESERVE ENLISTED ADVANCEMENT SELECTION BOARDS
FOR MASTER CHIEF AND SENIOR CHIEF PETTY OFFICER FEBRUARY 2018 (CORRECTED
COPY)//
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REF/D/MSG/SECNAV WASHINGTON DC/052044ZMAR13//
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NARR/REF A IS NAVADMIN 174/17, REVISED NAVY ENLISTED CLASSIFICATION CODE
CONSTRUCT.
REF B IS BUPERSINST 1430.16F, ADVANCEMENT MANUAL FOR ENLISTED PERSONNEL OF
THE U.S. NAVY AND U.S. NAVY RESERVE.
REF C IS OPNAVINST 1220.1E, CHANGING OR REMOVING NAVY ENLISTED CLASSIFICATION
CODES FOR NUCLEAR PROPULSION PLAN PERSONNEL.
REF D IS ALNAV 015/13, PERSONAL SPECIAL SECURITY INVESTIGATION SUBMISSION
REQUIREMENTS.
REF E IS MANUAL OF THE MEDICAL DEPARTMENT (MANMED), NAVMED P-117.
REF F IS MILPERSMAN 1220-040, SUBMARINE QUALIFICATIONS DESIGNATION FOR
ENLISTED MEMBERS. REF G IS NAVADMIN 266/14, UNITED STATES NAVY SENIOR
ENLISTED ACADEMY. REF H IS NAVADMIN 021/17, ESTABLISHMENT OF
YEOMAN(SUBMARINE), LOGISTICS SPECIALIST(SUBMARINE), CULINARY
SPECIALIST(SUBMARINE) AND FIRE CONTROLMAN(AEGIS) SERVICE RATINGS. REF I IS
BUPERSINST 1610.10D, NAVY PERFORMANCE EVALUATION SYSTEM.//
RMKS/1. This NAVADMIN provides guidance for eligibility, communication to
the boards, and board member or recorder application procedures for the FY-19
Navy Active-Duty and Reserve enlisted advancement selection boards for master
chief and senior chief petty officer. This correction clarifies eligibility
requirements in paragraph 3h.
a. The Reserve Component (RC) board will consider personnel serving on
active duty as Full Time Support (FTS) and Selected Reserve (SELRES), to
include those serving on voluntary and involuntary recall and mobilization
orders. Mobilized Individual Ready Reserve (IRR) personnel are considered
under the SELRES requirements for advancement.
b. Navy Enlisted Classifications (NEC) contained in this NAVADMIN list
both legacy and revised codes per reference (a).
2. Timeline
a. 23 October 2017. Navy Personnel Command (NPC) (PERS-802) will
compile and submit initial time-in-rate (TIR) eligibility list of candidates
to Naval Education and Training Professional Development Center (NETPDC)
(N321).
b. 10 November 2017. Examination Status Verification Reports (ESVR)
will be available at: https://prod.neas.netc.navy.mil.
c. 5 February 2018. RC E8/E9 board candidates changing ratings must be
in the new rating to be considered as a candidate in that rating.
d. 12 February 2018. Letter to the board (LTB) deadline for the RC E8/9
selection board.
e. 2 March 2018. Active Component (AC) E9 board candidates changing
ratings must be in the new rating to be considered as a candidate in that
rating.
f. 5 March 2018. RC E8/E9 selection board convenes. All eligibility
requirements, to include any waivers, must have final approval and be posted
to candidates records prior to this date.
g. 12 March 2018. LTB deadline for the AC E9 selection board.
h. 16 March 2018. RC E8/E9 selection board scheduled to adjourn.
i. 23 March 2018. AC E8 board candidates changing ratings must be in
the new rating to be considered as a candidate in that rating.
j. 2 April 2018. AC E9 selection board convenes. All eligibility
requirements, to include any waivers, must have final approval and be posted
to candidates records prior to this date.
k. 2 April 2018. LTB deadline for the AC E8 selection board.
l. 13 April 2018. AC E9 selection board scheduled to adjourn.
m. 23 April 2018. AC E8 selection board convenes. All eligibility
requirements, to include any waivers, must have final approval and be posted
to candidates records prior to this date.
n. 11 May 2018. AC E8 selection board scheduled to adjourn.
3. Eligibility Criteria. Candidates must meet the eligibility requirements
outlined in chapter 2 of reference (b) and this NAVADMIN prior to the
scheduled board convening date. All requirements must be reflected in the
enlisted master file prior to the board convening. Requirements achieved or
posted to a candidates record after the scheduled board convening date will
be considered late and not make a candidate eligible for the regularly
scheduled board or entitle a candidate to an enlisted special selection
board. The authoritative source to determine selection board eligibility is
the profile sheet. The AC/FTS/SELRES cycle is 237. Because eligibility
status can change without direct notification, candidates should verify their
profile sheet on a continuous basis and commands must verify their ESVR
weekly through the projected board adjourn date. The profile sheet and ESVR
are updated as changes are processed by NPC PERS-802.
a. The candidate shares equal responsibility with the parent command to
ensure:
(1) The candidates name appears on the selection board eligibility
list.
(2) The candidate is listed in the correct competitive group.
(3) The candidates Official Military Personnel File (OMPF) field
codes 30-38 and Performance Summary Record (PSR) are up-to-date.
b. If an eligible candidate is not listed on the selection board
eligibility list, mail or e-mail a completed Advancement in Rate or Change in
Rating worksheet (NETPDC 1430/3 Rev 06-16) along with a letter of transmittal
to NETPDC (N321) and info NPC PERS-802.
c. If listed candidates are ineligible or later become ineligible,
submit a message to NETPDC (N321) and NPC PERS-802 requesting the candidates
eligibility be invalidated and provide explanation for invalidation. Per
reference (b) paragraph 721b, advancement recommendation withdrawal must be
completed and documented prior to transmitting the message.
d. If candidates are validated in the wrong competitive category, submit
a message notification to NETPDC (N321) and NPC PERS-802 detailing the
discrepancy.
e. Sailors not selected to continue from a Senior Enlisted Continuation
Board are ineligible for advancement.
f. Candidates who do not have a recommendation for advancement on their
most recent chief evaluation will be invalidated. Evaluations that restore a
recommendation for advancement must be made available to the selection board
prior to the board convening date.
g. Per reference (b), the terminal eligibility date used to
compute the TIR is 1 October 2018. TIR date for E8 candidates must be on or
before 1 September 2015. TIR date for E9 candidates must be on or before 1
July 2015.
h. High Year Tenure (HYT) date or approved HYT waiver for the current
paygrade must be 1 July 2018 or later. HYT waivers must be approved prior to
the board convening. Candidates who will be at HYT for the next higher
paygrade on 1 July 2018 are ineligible for advancement, regardless of any
approved HYT waiver.
i. Members who have submitted voluntary Fleet Reserve (FLTRES)/
retirement requests to NPC are not eligible. Voluntary FLTRES are those not
mandated by HYT. Requests due to HYT are eligible for advancement and
selection board consideration provided the HYT date for the present paygrade
is 1 July 2018 or later per reference (b). An approved or pending voluntary
FLTRES/retirement request must be successfully disapproved, canceled, or
modified to an involuntary date prior to the board convening to render a
candidate selection board eligible.
j. Commissioning Programs. Candidates who have been selected for Seaman
To Admiral (STA-21), Medical Enlisted Commissioning Program, Medical Service
Corps in-service procurement, or Judge Advocate General Corps in-service
procurement programs remain eligible for advancement consideration.
Selection to any other officer commissioning program renders candidates
ineligible. Commands are required to request those candidates be invalidated
by NPC PERS-802.
k. Per reference (c), nuclear candidates who are assigned NEC 3359/3389
upon transfer from a nuclear propulsion plant operator to a non-nuclear
billet at sea or ashore, or to duty under instruction including special
college education programs are ineligible for advancement. This includes
nuclear candidates transferred to a STA-21 duty station.
l. Security clearance requirements. Candidates in a rating requiring a
security clearance must have a favorable investigation adjudication issued by
the Department of Defense Central Adjudication Facility and it must be
reflected properly in Joint Personnel Adjudication System (JPAS) prior to
board convening. If the candidate's commanding officer (CO) grants an interim
clearance, JPAS must be updated prior to the board convening. Refer to
reference (d) for additional guidance. Sailors who have a clearance
must maintain that clearance eligibility. Ratings requiring a security
clearance are AC, AE, AG, AO, AT, AW, AWF, AWO, AWR, AWS, AWV, AZ, CTI, CTM,
CTN, CTR, CTT, EOD, ET, FC, FCA, FT, GM, HT, IC, IS, IT, LN, MA, MC, MN, MT,
ND, OS, QM, SB, SO, STG, and YN, as well as all nuclear and submarine
ratings. This guidance supersedes reference (b).
m. Branch class (BRCL) and special program indicator (SPI) code. SPI
for BRCL 32 Sailors must be verified via the Billet Based Distribution
system. BRCL 32 on active duty orders with a blank SPI code is invalid.
Commands must correct the error via the Navy Standard Integrated Personnel
System (NSIPS) or the Sailor may seek relief by petitioning the Board for
Correction of Naval Records (BCNR). Sailors whose SPI code is invalid as of
the board convening date will be invalidated.
n. Competitive group specific eligibility requirements. Candidates must
meet special requirements (citizenship, medical, etc.) for certain ratings as
outlined in paragraph 204 of reference (b). Commands must verify and submit
a message to NETPDC (N321) and NPC PERS-802 requesting those selection board
eligible Sailors be invalidated who no longer meet the qualifications listed
in reference (b) or below by the scheduled board convening date.
(1) Air Traffic Controller personnel must possess a valid Federal
Aviation Administration 7220-1 ATCS Certificate and meet requirements
established in reference (e).
(2) Cryptologic Technician Interpretive (CTI) personnel must achieve
a minimum of L2/R2 on the most recent Defense Language Proficiency Test
(DLPT) in their primary language, as assigned by their CO, within 12 months
of LTB deadline for E8/9 selection boards. However, a CTI who achieves a
maximum of L3/R3 on the most recent DLPT in his/her primary language, as
assigned by his/her CO, within 24 months of LTB deadline for E8/E9 selection
boards will be eligible for advancement. Acceptable documentation of DLPT
scores includes an evaluation with language scores or the official Navy DLPT
letter from Center of Information Warfare Training, Corry Station, forwarded
to the board via the candidate's LTB. Any CTI whose primary language DLPT
has expired must possess a valid "Inability to Test" waiver from the Navy
Language, Regional Expertise, and Culture Office (OPNAV N13F) in order to be
considered by the board.
(3) Explosive Ordnance Disposal (EOD) personnel must hold the Master
EOD technician NEC (5337) to be eligible for advancement to E8 and E9.
(4) Active duty Navy Diver (ND) personnel must hold the First Class
Diver NEC (5342/M1DV) for group 2 or the Master Diver NEC (5341/MMDV) for
group 1 to be eligible for advancement to E8 and must hold the Master Diver
NEC (5341/MMDV) to be eligible for advancement to E9.
(5) Special Warfare Boat Operators personnel must have the Patrol
Officer (SWCC Master) qualification to be eligible for advancement to E8 and
E9.
(6) Nuclear trained personnel.
(a) Submarine Sailors in nuclear ratings must hold a supervisor
NEC (3363, 3364, 3365, or 3366) and the nuclear qualified secondary NEC 3302
(Engineering Department Master Chief (EDMC)) to be eligible for advancement
to E8. A NAVPERS 1221/6 requesting a secondary NEC of 3302 and copy of
qualification card must be submitted to OPNAV N133 at bullnuke@navy.mil
via the Force EDMC by 13 April 2018. Additional contact information is
available via http://www.public.navy.mil/bupers-
npc/enlisted/community/nuclear/Pages/NuclearEnlistedPrograms.aspx
(b) Surface Sailors in nuclear ratings must hold a supervisor NEC
(3393, 3394, 3395, or 3396) to be eligible for advancement to E8.
(c) Submarine Sailors in nuclear ratings must hold a supervisor
NEC (3363, 3364, 3365, or 3366) to be eligible for advancement to E9.
Candidates must also hold the secondary NEC 3302 and have served or be
currently serving as an EDMC of a submarine. Acceptable documentation of EDMC
service for review by the selection board includes a chief evaluation with
"EDMC" in Block 29 or 41, a letter from the CO via the member providing dates
of EDMC service, or NSIPS documentation via the candidate. Candidates
without EDMC service documented in their OMPF must submit documentation with
their LTB providing dates of EDMC service.
(d) Surface Sailors in nuclear ratings must hold a supervisor NEC
(3393, 3394, 3395, or 3396) to be eligible for advancement to E9. Candidates
must also hold the secondary NEC 3301 (Reactor Department Master Chief
(RDMC)) and must have served, or be currently serving as a Division Leading
Chief Petty Officer (DLCPO) of a nuclear division at sea (Reactor Mechanical,
Reactor Electrical, Reactor Controls, Reactor Propulsion, or Reactor
Laboratories), Reactor Training Division Officer (RT DIVO) at sea, or leading
crew chief (LCC) of a prototype to be eligible for advancement to E9.
Sailors who are billeted as Reactor Department Master Chief (RDMC) in lieu of
DLCPO are also eligible for advancement to E9. Acceptable documentation of
DLCPO, RT DIVO, LCC, or RDMC service for review by the selection board
includes a chief evaluation with DLCPO, RT DIVO, LCC, or RDMC in Block 29 or
41, a letter from the CO via the member to the board providing dates of
DLCPO, RT DIVO, LCC, or RDMC service, or NSIPS documentation via the member.
Candidates without DLCPO, RT DIVO, LCC, or RDMC service documented in their
OMPF must submit documentation with their LTB providing dates of DLCPO, RT
DIVO, LCC, or RDMC service.
(7) Non-nuclear submarine Sailors must be designated as either SS,
SU, or SQ per reference (f) as of the board convening date to be eligible.
Candidates designated as SG or SP are not eligible for advancement.
o. Per reference (g), beginning in FY-17, all newly selected senior
chiefs are required to complete either the U.S. Navy Senior Enlisted Academy,
U.S. Air Force Senior Enlisted Academy, U.S. Marine Corps Senior Enlisted
Academy, U.S. Coast Guard Senior Enlisted Academy, or Joint Special Warfare
Academy in order to be eligible for advancement to master chief. The first
board in which Senior Enlisted Academy completion will be required for
selection board eligibility are the FY-20 master chief selection boards.
Senior chiefs should plan accordingly.
p. With the establishment of the new Culinary Specialist (Submarine)
(CSS), Logistics Specialist (Submarine) (LSS), Yeoman (Submarine) (YNS), and
Fire Controlman (Aegis) (FCA) service ratings, the CS, LS, YN, and FC general
ratings will no longer be grouped for the Active Duty component. Refer to
reference (h) for additional information.
4. Competitive Groups. The below listed ratings are separated into
competitive groups as applicable to the candidate's component:
a. CTI (Active Duty E8)
Group 1 - Middle East and North Africa
Group 2 - East and Far East Asia
Group 3 - Latin and South America
Group 4 - Eastern Europe
b. EMN, ETN, MMN (Active Duty E8/9)
Group 1 - Submarine
Group 2 - Surface
c. MU (Active Duty E8/9)
Group 1 - Premier Band
Group 2 - Fleet Band
d. NC (Active Duty and FTS E8/9)
Group 1 - Career Recruiter Force
Group 2 - Fleet
e. ND (Active Duty E8)
Group 1 - Master Diver (5341/MMDV)
Group 2 - First Class Diver (5342/M1DV)
5. Record review and communication with the E8/9 selection board.
a. Communication to the board must originate from the individual
candidate and must be accompanied under the candidates signed LTB.
(1) The LTB may address any information that the candidate considers
important. Candidates should not include items in their LTB that are already
included in their OMPF or PSR unless the OMPF version is unreadable or the
PSR is incorrect. An LTB to only state that the candidate's OMPF and PSR
have been verified and is correct is not desired. Any evaluation gaps should
be resolved by either submitting the missing evaluations via an LTB or a
statement in lieu of missing report per chapter 17 of reference (i).
(2) The LTB must either be digitally signed using the candidates
military identity certificate or have a hand-written signature. Unsigned
LTBs will not be presented to the board.
(3) Third party correspondence is any communication to the board
which is not accompanied by the candidates signed LTB and will not be
presented to the board. Commands are not authorized to submit a message to
NPC requesting information be presented to the board. This supersedes
reference (b).
b. Information received that is not accompanied by a signed LTB, or not
received by the NPC Customer Service Center (CSC) by the deadline listed in
paragraph 2, will not be presented to the board. The time and date LTBs are
received in the NPC CSC inbox (central time zone) is the time and date used
for deadline verification. To verify receipt of an LTB, go to
https://npccontactcenter.ahf.nmci.navy.mil/OA_HTML/npc.html or call the NPC
CSC. Although late or unsigned LTBs may be accepted by the NPC CSC, they
will not be presented to the board and no feedback will be provided to the
candidate.
c. All LTBs and each enclosure must contain the candidates full name and
full social security number. Candidates must verify that the correct board
number is on their signed cover letter. For FY-19 boards: The board numbers
are 205 for SELRES E8/9, 206 for FTS E8/9, 210 for AC E9, and 235 for AC E8.
d. The preferred method to submit an LTB is by encrypted e-mail to
cscselboard@navy.mil. E-mailed LTBs must be encrypted to protect
personally identifiable information. Trouble with file encryption or
certificate issues do not justify a late LTB.
e. If unable to e-mail, candidates may send regular mail to the
addresses below. Mailed LTBs should be on plain white paper and paper
clipped (no staples, binders, folders, or tabs).
(1) SELRES/Mobilized IRR E8/9 Board:
Navy Personnel Command Customer Service Center (PERS-1)
President
FY-19 Reserve E8/9 Selection Board #205
5720 Integrity Drive
Millington, TN 38055-6300
(2) FTS E8/9 Board:
Navy Personnel Command Customer Service Center (PERS-1)
President
FY-19 Reserve E8/9 Selection Board #206
5720 Integrity Drive
Millington, TN 38055-6300
(3) Active E9 Board:
Navy Personnel Command Customer Service Center (PERS-1)
President
FY-19 Active E9 Selection Board #210
5720 Integrity Drive
Millington, TN 38055-6300
(4) Active E8 Board:
Navy Personnel Command Customer Service Center (PERS-1)
President
FY-19 Active E8 Selection Board #235
5720 Integrity Drive
Millington, TN 38055-6300
f. Certified or registered mail is not advised due to delays in
handling.
g. Candidates are authorized to submit more than one LTB vice waiting
until the deadline to submit one all-inclusive LTB. Although multiple LTBs
are authorized, candidates should not duplicate previously sent information.
h. The same LTB deadline applies to candidates who gain eligibility
after the LTB deadline and before the convening date. A candidate who is
working to fix an eligibility issue and expects to be selection board
eligible prior to the board convening date may submit an LTB, which must
still be received prior to the deadline.
6. Selection board results. Official results will be provided online via
BUPERS Online to authorized command representatives prior to the release of
the official results via NAVADMIN. Selectee profile sheets will be published
by NETPDC within 30 days of both RC and AC selection board results being
released via NAVADMIN. Educational services officers who are registered users
may access results through the Navy Enlisted Advancement System (NEAS)
website (https://prod.neas.netc.navy.mil). Individual candidates may
view/download profile sheets via a .mil domain computer at
https://prod.neas.netc.navy.mil/NEASRpts/Individual.aspx.
7. Special Selection Boards (SSB)
a. SSBs may be approved for candidates who have demonstrated they were
precluded from consideration at the selection board or were considered at the
selection board in the incorrect competitive category, and the administrative
error was beyond the candidates control and not the direct or indirect result
of his or her error, delay, or omission. SSB requests are to be submitted
per reference
(b) paragraph 102d to NPC PERS-803 vice PERS-811/812.
b. All SSB requests must be received by NPC PERS-803 no later than 2
years after the date the contested board results were made public. Requests
received more than 2 years after the date the contested board results were
made public will be treated as untimely and will normally be denied by Deputy
Chief of Naval Personnel. If a request is delayed more than the 2 years and
justification can be provided for the delay (i.e., BCNR or Inspector General
(IG) action), the request will be considered, but it may be denied if the
reason for the delay is due to submitting the initial BCNR or IG request
late.
8. Additional information regarding this cycle will be posted at:
a. AC boards: http://www.public.navy.mil/bupers-
npc/boards/activedutyenlisted/Pages/GeneralInformation.aspx
b. RC boards: http://www.public.navy.mil/bupers-
npc/boards/reserveenlisted/Pages/GeneralInformation.aspx
9. Board members and recorders.
a. AC commanders and senior lieutenant commanders are encouraged to
contact their detailer if interested in serving as a member on the AC
selection board.
b. FTS commanders and senior lieutenant commanders are encouraged to
contact their detailer if interested in serving as a member on the RC
selection board. SELRES commanders and lieutenant commanders are encouraged
to contact commander, Navy Reserve Forces Command via their community leaders
if interested in serving on the RC selection board.
c. AC and RC master chiefs are encouraged to apply to serve on the
selection boards. There are no restrictions preventing AC members from
serving on RC selection boards or RC members from serving on AC selection
boards.
d. Senior chief petty officers and chief petty officers (to include
frocked) who are not eligible for the selection board may serve as recorders.
Petty officers (E6 and below) may not serve on the boards in any capacity.
e. Officers shall complete the Officer Selection Board Member/Recorder
Nomination form (NAVPERS 1400/5) found at
http://www.public.navy.mil/bupers-npc/reference/forms/NAVPERS/ Pages
/default.aspx
f. Enlisted applicants must wait until the Annual Notice of Convening
message for enlisted advancement selection boards has been released and
follow the instructions in that message to submit an application. Selection
to serve on a board is not based on the order applications are received.
Early applications will not be accepted.
g. Enlisted applicants shall complete the Enlisted Selection Board
Member/Recorder Application form (NAVPERS 1400/2) found at
http://www.public.navy.mil/bupers-npc/reference/forms/NAVPERS/Pages
/default.aspx and route it through their force master chief (FORCM).
Personnel stationed at commands that do not fall under a FORCM may have their
senior enlisted leader (SEL) or command master chief (CMC) forward the
NAVPERS 1400/2 directly to NPC PERS-805 (Mr. Patrick Marshall):
donald.p.marshall@navy.mil. Do not use normal administrative routing.
Only route the application to the SEL/CMC/CO/FORCM and NPC PERS-805. If the
applicant is unsure of their circumstance, contact Mr. Marshall via email
donald.p.marshall@navy.mil.
10. Points of contact:
a. NPC CSC, 866-U-ASK-NPC/866-827-5672, or e-mail at
uasknpc@navy.mil. Do not submit LTBs to this e-mail.
b. Selection board eligibility (NPC PERS-802):
(1) Ms. Linda Coffield (Branch Head), (901) 874-3171, or e-mail at
linda.coffield@navy.mil
(2) Ms. Elizabeth Vaughn (AC), (901) 874-3217, or e-mail at
elizabeth.vaughn@navy.mil
(3) Ms. Dorothy Harris (FTS/SELRES), (901) 874-4435, or e-mail at
dorothy.harris@navy.mil
c. NETPDC (N321), (850) 473-6148/DSN 753, or e-mail at
sfly_n321_discrepanc@navy.mil.
11. This message will remain in effect until superseded or canceled.
12. Released by Vice Admiral R. P. Burke, N1.//
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