UNCLASSIFIED//
ROUTINE
R 221457Z NOV 19 MID510000719991U
FM CNO WASHINGTON DC
TO NAVADMIN
INFO CNO WASHINGTON DC
BT
UNCLAS
NAVADMIN 263/19
MSGID/GENADMIN/CNO WASHINGTON DC/N2N6/NOV//
SUBJ/NAVY INFORMATION TECHNOLOGY PROCUREMENT REQUEST FISCAL YEAR 2020
GUIDELINES//
REF/A/MSG/CNO WASHINGTON DC/121648ZDEC18//
REF/B/LTR/CNO WASHINGTON DC/19OCT18//
REF/C/LTR/ASN RDA/26APR2019//
REF/D/LTR/CNO WASHINGTON DC/31MAY18//
REF/E/MSG/CNO WASHINGTON DC/041557ZFEB16//
REF/F/MSG/CNO WASHINGTON DC/011603ZAPR19//
REF/G/MSG/CNO WASHINGTON DC/261805ZDEC18//
REF/H/LTR/CNO WASHINGTON DC/01FEB17//
REF/I/LTR/DON CIO/12FEB16//
REF/J/DOC/USD AT&L/01DEC17//
NARR/REF A IS THE NAVADMIN 300/18, NAVY FY19 GUIDELINES FOR EXECUTION OF
INFORMATION TECHNOLOGY (IT) PROCUREMENT REQUEST (ITPR) POLICY.
REF B IS THE NAVY POLICY AND REQUIREMENTS FOR THE NAVY ITPR PROCESS.
REF C IS THE ASSISTANT SECRETARY OF THE NAVY FOR RESEARCH, DEVELOPMENT, AND
ACQUISITION (ASN(RDA)) MEMO AUTHORIZING INITIATIVES UNDER THE FISCAL YEAR
(FY)
2017 NATIONAL DEFENSE AUTHORIZATION ACT (NDAA) SECTION 233 PILOT PROGRAM FOR
THE ENHANCEMENT OF THE RESEARCH, DEVELOPMENT, TEST AND EVALUATION CENTERS.
REF D IS THE NAVY POLICY AND REQUIREMENTS FOR THE ACQUISITION OF
MULTIFUNCTION DEVICES AND PRINT SERVICES. REF E IS NAVADMIN 026/16, GUIDANCE
FOR MIGRATION FROM ALL LEGACY VERSIONS OF WINDOWS OPERATING SYSTEMS TO
WINDOWS 10. REF F IS NAVADMIN 077/19, NAVY POLICY THAT REQUIRES COMPLIANCE
WITH COMPILE-TO-COMBAT IN
24 HOURS FOR ITPR APPROVAL. REF G IS NAVADMIN 315/18, NAVY POLICY THAT
ESTABLISHES THE COMPILE-TO-COMBAT IN 24 HOURS (C2C24) IMPLEMENTATION
FRAMEWORK. REF H IS NAVY POLICY FOR THE PROMOTION, ACQUSITION, AND
CONSUMPTION OF COMMERCIAL CLOUD SERVICES. REF I IS DEPARTMENT OF THE NAVY
(DON) CHIEF INFORMATION OFFICER (CIO) GUIDANCE ON THE REPORTING REQUIREMENTS
FOR ASSETS 25
,000 DOLLARS AND BELOW. REF J IS DEPARTMENT OF DEFENSE (DOD) MANUAL
4140L.26, VOLUME 2, DOD INTEGRATED MATERIAL MANAGEMENT (IMM) FOR CONSUMABLE
ITEMS: ITEM MANAGEMENT CODING CRITERIA.// POC/MS. BROOKE ZIMMERMAN/CIV/OPNAV
N2N6G/WASHINGTON DC/TEL: 571-256-8521/DSN:
312-260-8264/E-MAIL: brooke.zimmerman@navy.mil//
RMKS/1. This NAVADMIN cancels reference (a) and provides amplifying
guidelines for the execution of reference (b) during Fiscal Year 2020 (FY20).
This NAVADMIN does not supersede, supplant, or re-state existing policy
called out in references (b) through (j). As local policy may be more
restrictive, all subordinate commands should refer to their Echelon II
Command Information Officer (CIO) for additional guidance in regards to this
NAVADMIN. Note: Deputy DON Chief Information Officer (Navy) (DDCIO(N)) will
conduct a thorough assessment of all ITPR thresholds and Echelon I Subject
Matter Expert (SME) review criteria established herein to find efficiencies
and reduce administrative burden. Navy Information Technology Procurement
Request
(ITPR) policy and process documentation will be updated, as necessary.
2. The ITPR process ensures efficient expenditure of Information Technology
(IT) funding; prevents duplicative investments; provides visibility into all
Navy IT-related expenditures; achieves strategic sourcing for IT capabilities
and procurements; and enforces compliance with Federal, Department of Defense
(DoD), Department of the Navy (DON), and Navy laws, regulations, policies,
and guidance (LRPGs). All ITPRs will be submitted electronically via the
Navy Information Technology Approval System (NAV-ITAS) in accordance with
reference (b).
3. The following FY20 guidelines will be used for the submission of ITPRs in
FY20:
a. SME Speed Pass: The SME Speed Pass was devised to make it easier for
commands to expedite ITPR reviews. The SME Speed Pass may only be used
for the following IT procurements to allow for expedited review and only when
authorized by the applicable Echelon II CIO or similar authority.
(1) All active programs of record (POR). POR information must be
supplied within the ITPR if this option is selected.
(a) Active Business Category (BCAT) programs that have been
certified for the year of execution (YOE) in accordance with 10
U.S.C. 2222.
Active BCAT programs that were not certified (e.g., below the
certification threshold) are not eligible for SME Speed Pass; and
(b) Active Acquisition Category (ACAT) programs currently
registered in the Assistant Secretary of the Navy, (ASN) Research,
Development and Acquisition (RDA) Information System (RDAIS)
(https://rdais.navy.mil). Only Those programs that appear in the list of Navy Programs in RDAIS
are considered active ACAT programs and are eligible for SME Speed Pass. ACAT
programs that are currently in an inactive status in RDAIS or greater than 90
percent fielded are not eligible for SME Speed Pass.
(2) Covered purchases under the FY17 National Defense Authorization Act
(NDAA) Section 233 Pilot Program (reference (c)) and the ASN(RDA)
approved process. Additional direction regarding the Section 233 ITPR process
will be promulgated separately by ASN(RDA) and DDCIO(N).
(3) Procurements that are out of scope of the ITPR policy per
reference (b); and
(4) Procurements that are exempt from the ITPR requirements in FY20,
as noted in paragraph 5 of this document.
b. Multi-Function Device (MFD) and print device products and/or
services:
The following guidelines are applicable for the procurement of any MFD
product and/or service in FY20:
(1) Print device products and/or services include but are not limited
to all-in-one MFDs, single-use printers, additive manufacturing products
(e.g., 3-D printers), copiers, scanners, fax machines, and all other print
device products and/or services not documented herein but determined by
DDCIO(N) to be in scope of reference (d).
(2) Per reference (d), all procurement actions for MFD and print
device products and/or services made outside of the Defense Logistics Agency
(DLA) or The Next Generation Enterprise Network (NGEN) marketplace must submit
a waiver for approval by the appropriate Echelon I SME.
(3) All ITPRs for the procurement of MFD and print device products
and/or services from DLA must be submitted by 22 June 2020 in order to
meet the DLA procurement cut-off date of 1 July 2020. Requests submitted after 22
June 2020 will not be considered without documented extenuating circumstances.
c. Windows 10 Secure Host Baseline (WIN 10 SHB) Migration: Per
reference (e), all DoD component organizations must migrate from Microsoft legacy
operating systems to the Defense Information Service Agency approved WIN 10 SHB
version Unless otherwise waived in accordance with DDCIO(N) issued guidance. A
justification statement must be included in the ITPR executive summary for the
procurement or sustainment of a legacy operating system (including any associated hardware,
software, and/or support services).
d. Commercial Internet Service Provider (ISP) Waivers: All procurements
of commercial circuits must have a Commercial ISP Waiver approved by the
appropriate authority. All ITPRs for commercial circuits must attach to
the ITPR the approved Commercial ISP Waiver.
e. ITPRs requesting approval for execution of FY21 funding will be
accepted starting 1 June 2020.
(1) ITPRs requesting approval for execution of FY21 funding submitted
prior to 1 June 2020 will be handled on a case-by-case basis. All
such ITPRs must include an additional statement in the ITPR executive summary
stating the necessity to obtain approval for FY21 funding prior to 1 June 2020;
and
(2) The submitting command must include the following statement in
the ITPR executive summary: The Budget Submission Office (BSO) asserts
that it will not obligate FY21 funds prior to 1 October 2020 and affirms such
funding is subject to all the provisions of either a FY21 DoD Appropriation
Act or a FY21 Continuing Resolutions Act, whichever is applicable. All funds
in support of a Defense Business System (DBS) are subject to FY21 DBS
certification by the appropriate approval authority. Approving this request will not
cause an Anti-Deficiency Act violation and/or an unauthorized commitment on behalf
of the government.
(a) For Navy Working Capital Fund (WCF) ITPRs, the following
statement must be included in the ITPR executive summary: The
BSO asserts that it will not obligate FY21 funds prior to 1 October 2020. All
funds in support of a DBS are subject to FY21 DBS certification by the appropriate
approval authority. Approving this request will not cause an Anti-
Deficiency Act violation and/or an unauthorized commitment on behalf of the
government.
f. Manual ITPR Process: The following guidelines are applicable for the
submission of manual ITPR packages during FY20:
(1) The Manual ITPR Process will be used for the submission of:
(a) Emergency ITPRs with an impact date of less than two (2)
business days when the NAV-ITAS system is not accessible via the
website due to significant outage identified by the NAV-ITAS Program Management
Office (PMO);
and
(b) ITPRs with an overall classification above UNCLASS/FOUO.
(2) Submitters will follow the instructions for submission of manual
ITPR packages, found on the DDCIO(N) SharePoint site at
https://portal.secn
av.navy.mil/orgs/OPNAV/N2N6/DDCION/N2N6BC1/ITProcurementReviews/Shared
%20Documents/Forms/AllItems.aspx.
4. The following criteria and thresholds are currently set for ITPRs
submitted in FY20.
a. All ITPRs submitted for the purchase of the following types of Navy
IT, regardless of cost, will be routed to the applicable Navy Echelon I SME
for Review.
(1) Cloud computing services, commercial or government, as identified
in reference (h). Each expenditure for a Cloud Service Offering (CSO)
must be discretely identified in the ITPR, and should not be bundled within
the contract.
(2) Navy IT Help Desks or upgrades.
(3) Procurement/maintenance support of portals, websites, and web
presences.
b. As applicable by policy, a waiver must be submitted and approved by
the appropriate Echelon I SME for the purchase of the following types of Navy
IT, regardless of cost.
(1) Data Center/Data Server Waiver: ITPRs containing data
center/data server items must route through the Data Center/Data Server Approval
process to be reviewed and approved by DDCIO(N) and the DON Office of the Chief
Information Officer.
(2) MFD Waiver: Waiver is required for the procurement of an MFD and
print device products and/or services (as defined in paragraph
3.b.(1)) from a vendor/distributor other than DLA or the NGEN Marketplace.
(3) Enterprise License Agreement (ELA)/Enterprise Software Initiative
(ESI) Waiver: Waiver is required if a DON, DoD, or Joint ELA or ESI
is available but is not used for procurement of software, hardware, or
related services.
(4) All other Navy IT not documented herein but mandated by the
DDCIO(N) To require procurement approval by the DDCIO(N).
c. For all other Navy IT, the following thresholds apply for approval:
(1) All requests of 500,000 dollars or greater will route to the
DDCIO(N) for approval.
(2) ITPRs submitted for 20,000,000 dollars or greater will be routed
to the Resources Requirement Review Board (R3B) for a final procurement
decision.
(3) ITPRs submitted for less than 500,000 dollars will be approved by
the applicable Echelon II CIO. For all ITPRs less than 500,000
dollars, the Echelon II CIO retains discretion to set a local approval threshold
amount for assigned Echelon III and below commands. The Echelon II CIO may
designate a Trusted Agent, responsible for the review and approval of ITPRs
submitted for less than 25,000 dollars.
(a) The Abbreviated ITPR Form in NAV-ITAS is authorized for use
by Echelon II CIOs for review and approval of ITPRs less than
500,000 dollars unless specified below or covered by any requirement specified in
reference (b). Echelon II CIOs retain discretion in the utilization of the
Abbreviated ITPR Form by assigned Echelon III and below commands. The
following are not authorized to use the Abbreviated ITPR Form:
1. Cloud computing services (commercial or government);
2. Data center and data server hardware/software waiver
review and approvals;
3. Navy IT Help Desks or upgrades;
4. Procurement/maintenance support of portals, websites, and
web presences;
5. MFD and print device products and/or services, as defined
in paragraph 3.b.(1) (including those procured from DLA or the
NGEN Marketplace);
6. Software/maintenance products procured with a DON, DoD,
or Joint ELA or ESI;
7. FY20 year of execution DBS requirements;
8. Contract support services that will exceed the 25,000
dollars threshold over the course of the contract (including
option years).
(4) Echelon II CIOs are required to track IT transactions of 25,000
dollars or less but are not required to submit an ITPR in NAV-ITAS
unless covered by paragraph 4.c.(3).a or any requirement specified in
reference (b).
(a) Echelon II CIOs are authorized to use the abbreviated ITPR
Form in NAV-ITAS for these procurements.
(b) Per reference (i), submission of an ITPR in NAV-ITAS is
optional for purchases of 25,000 dollars or less (including government
purchase card purchases).
(c) Echelon II CIOs that do not utilize the Abbreviated ITPR Form
must submit a quarterly report to the DDCIO(N) outlining all IT
spend of 25,000 dollars or less in accordance with ITPR process and procedural
guidance issues by the DDCIO(N).
5. Unless otherwise directed by the Echelon II command, the following are
exempt from the ITPR requirements in FY20 and, therefore, do not require
submission or approval of an ITPR:
a. Software and/or systems embedded in non-command and control/
communications weapon systems. This is not a blanket exemption for all
Warfighting Mission Area systems, lab infrastructure, or other types of
National Security Systems. This exemption does not apply to embedded
software and/or systems that will be purchased using a DON, DoD, or Joint ELA or
ESI. This exemption does include IT embedded in replicas of weapons
systems for Research, Development, Test, and Evaluation lab use.
(1) Embedded software is computer software, written to control
machines or devices that are not typically thought of as computers.
(2) An embedded system is a programmed controlling and operating
system with a dedicated function within a larger mechanical or electrical
system, Often with real-time computing constraints. It is embedded as part
of a complete device, often including hardware and mechanical parts.
b. Consumable items and peripheral devices, as defined below. This
exemption does not apply to peripheral devices that are data center/data
server related; require certification and/or authorization to connect to the
network; Will be purchased using a DON, DoD, or Joint ELA or ESI; or are related
to MFDs or print device products and/or services as defined in paragraph 3.b.(1).
(1) Per reference (j), a consumable item is an item of supply or an
individual item (except explosive ordnance and major end items of
equipment) that is normally expended or used up beyond recovery in the use for
which it is designed or intended.
(2) A peripheral device is an internal or external device that
connects to and works with a computer to expand the functionality of the
computer. A peripheral device is optional (i.e., not required for the computer to
operate), and can only function when connected to a computer. Peripheral
devices connect with a computer through an input/output (I/O) interface
(e.g., Universal Serial Bus (USB) or serial port), or may be connected
wirelessly. A peripheral device may also be referred to as an external peripheral,
integrated peripheral, auxiliary component, computer peripheral, or I/O device.
c. NGEN contract line item numbers (priced and unpriced) that are:
(1) Not associated with NGEN program management; network
infrastructure; or MFDs and print device products and/or services as defined in
paragraph 3.b.(1); and
(2) Not subject to Echelon II SME review and/or Echelon I waiver
approval as specified in paragraph 4.a and 4.b of this document.
d. Personnel IT training and subscriptions not reported in the Navy IT
budget.
6. ITPR submitters should contact their Echelon II Customer Service
Representatives (CSRs) with any questions about the ITPR policy issued in
reference (b) or any guidelines issued herein. Information on Echelon II
CSRs can be found on the NAV-ITAS site at https://navitas.navy.mil/About/
Help.aspx.
7. For additional information or for references, please refer to the
DDCIO(N) SharePoint site at
https://portal.secnav.navy.mil/orgs/OPNAV/N2N6/DDCION
/SitePages/Home.aspx.
8. Released by VADM Matthew J. Kohler, Deputy Chief of Naval Operations for
Information Warfare, OPNAV N2N6.//
BT
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UNCLASSIFIED//