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NAVADMIN 268/18
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INFO CNO WASHINGTON DC//DNS//
SUBJ/REMOVAL OF AUTOMATIC CANCELLATION PROVISION AND REVISION OF AGE
REQUIREMENT OF INSTRUCTIONS//
MSGID/GENADMIN/CNO WASHINGTON DC/DNS/OCT//
REF/A/OPNAVINST 5215.17A
REF/B/OPNAV MANUAL 5215.1
REF/C/SECNAVINST 5215.1E
REF/D/DOD INSTRUCTION 5025.01
NARR/REF A IS THE NAVY DIRECTIVES MANAGEMENT PROGRAM INSTRUCTION OF
26 MAY 2016. REF B IS THE NAVY
DIRECTIVES MANAGEMENT PROGRAM MANUAL OF 26 MAY 2016. REF C IS THE SECRETARY
OF THE NAVY DIRECTIVES POLICY INSTRUCTION OF 28 OCTOBER 2014 WITH CHANGE
TRANSMITTAL 1 OF 15 SEP 2017. REF D IS THE DEPARTMENT OF DEFENSE ISSUANCES
POLICY OF 1 AUGUST 2016 WITH CHANGE 2 OF 22 DECEMER 2017.//
RMKS/1. This NAVADMIN announces the revision of reference (a) and reference
(b) regarding the automatic cancellation provision of instructions and the
age requirement of instructions.
2. As of this date, per reference (c) and reference (d), the automatic
cancellation provision of OPNAV instructions over the allowable age
requirement is removed from reference (a) and reference (b).
OPNAV instructions signed and effective prior to 26 May 2016, and those first
under consideration after this date will not be considered as automatically
cancelled. These instructions remain in full effect unless separately
superseded or cancelled via a revision and reissuance or a cancellation
action memorandum or cancellation notice.
3. As of this date, in line with reference (d), the age requirement of all
types of instructions (to include letter-type, manual-type, and joints in
which the Navy command is the lead Service or component) is 10 years.
As a reminder, lower echelon commands and activities may be more restrictive
than their higher authority echelon command in regards to the age of their
respective instructions.
4. Paragraph 17 of reference (a) is revised to: "Per this instruction, DNS-
15 Directives will review this instruction annually around the anniversary of
its issuance date to ensure applicability, currency, and consistency with
Federal, DoD, SECNAV, and Navy policy and statutory authority using OPNAV
5215/40 Review of Instruction. This instruction will be in effect for 10
years, unless revised or cancelled in the interim, and will be reissued by
the 10-year anniversary date if it is still required, unless it meets one of
the exceptions in OPNAVINST 5215.17A, paragraph 9. Otherwise, if the
instruction is no longer required, it will be processed for cancellation as
soon as the need for cancellation is known following the guidance in OPNAV
Manual 5215.1 of May 2016."
5. The verbiage of the required "Review and Effective Date"
paragraph, per references (a) and (b), is revised
to: "Per OPNAVINST 5215.17A, (responsible organization) will review this
instruction annually around the anniversary of its issuance date to ensure
applicability, currency, and consistency with Federal, Department of Defense,
Secretary of the Navy, and Navy policy and statutory authority using OPNAV
5215/40 Review of Instruction. This instruction will be in effect for 10
years, unless revised or cancelled in the interim, and will be reissued by
the 10-year anniversary date if it is still required, unless it meets one of
the exceptions in OPNAVINST 5215.17A, paragraph 9. Otherwise, if the
instruction is no longer required, it will be processed for cancellation as
soon as the need for cancellation is known following the guidance in OPNAV
Manual 5215.1 of May 2016."
6. Per reference (a), the current paragraph 8, "Instruction Age Requirement,
Cancellations, and Revisions,"
is revised as follows:
a. Ten years from the date of issuance, an instruction that has
not been revised (as contrasted with changed, such as a change
transmittal as per subparagraph 8h) requires revision and reissuance, if it
is still required, or cancellation, unless it meets one of the exceptions in
paragraph
9.
b. If, by the age requirement anniversary date, an instruction
is considered to be valid and current and a revision is not required, at
a minimum, the instruction must be reissued under the next alphabetical
suffix with a new date and signature.
c. At any time an instruction is determined to require a
revision or cancellation, the instruction must be processed for revision
or cancellation as soon as the need for revision or cancellation is known.
d. If an instruction is not revised, reissued, or cancelled by
its age requirement anniversary date, and it does not meet one of the
exceptions in paragraph 9, it will be processed for cancellation by the
command or activity DCP (directives manager).
e. The cancellation process must include review and concurrence
by all major stakeholder commands/activities, and must include an
appropriate legal review. Refer to reference (b), chapter 1, paragraph 4,
exhibits 1-1 and 1-2, and appendix C for further guidance on cancelling an
instruction.
f. If an instruction is cancelled and its continued use is
required, it must be processed as a "new" instruction with the next
available point number.
g. The final "ready-for-signature" draft of the reissuance must
be submitted to the command or activity directives control point (DCP)
(directives manager) for directives compliance review and signature clearance
no later than the age requirement anniversary date of the current issuance.
h. Change transmittals do not suffice as a revision and
reissuance of a Navy instruction. Hence, the date of a change
transmittal is not considered the issuance date or revision date of an
instruction; the date of the initial basic version of an instruction is the
actual issuance date.
i. All Navy notices are self-cancelling and cannot be in effect
for more than 1 year. If a contingency has not been met within the
contingency period (no more than 1 year), a new notice with a new date and
signature must be reissued, or serious consideration should be given in
issuing the notice as an instruction instead."
7. With an allowable 10-year age requirement for instructions, extensions
will no longer be allowed. The title of paragraph 9 of reference (a) will
change from "Exceptions to the Instruction 5-Year Age Requirement" to
"Exceptions to the Instruction 10-Year Age Requirement." The subparagraphs
of paragraph 9 are revised to the following:
a. Joint Inter-Service and Multi-Service Instructions. If Navy
is not the lead Service of a joint and multi-Service instruction, the
joint instruction will follow the lead Service?s age requirement (in addition
to the lead Service?s format).
b. Joint Intra-Navy Instructions. The age of a joint intra-Navy
instruction will follow the age requirement of the lead Navy component
command.
c. Other Manuals and Publications. The age requirement does not
apply to "stand-alone" manuals and publications outside of the Navy
directives system. Stand-alone manuals and publications are those that are
not identified as a Navy "instruction" ("INST") or a "notice" ("NOTE").
d. Legal and Special Exceptions. Exceptions may be made to the
cancellation process where legal requirements or other special situations
dictate continuance. The justification for these legal requirements and
special situations must be documented by the command?s or activity's DCP
(directives
manager) and undergo an appropriate legal review.
e. Navy Echelon 2 and Below Commands and Activities with a More
Restrictive Age Requirement of Their Local Command or Activity
Instructions. Extension requests are allowed for lower Navy echelon commands
and activities with a more restrictive age requirement. However, no more
than two extensions should be allowed, and each extension should not be for
more than 12 months. In addition, each extension request should be approved
by the appropriate authority, such as the signature authority of the
instruction (i.e., the position title that signed the current instruction)
for the first extension and the commander or commanding officer for the
second extension.
f. Current OPNAV Instruction Taskers Based on the Previous 5
-Year Age Requirement. DNS taskers submitted to OPNAV sponsors prior to
the date of this NAVADMIN for the revision and reissuance, consolidation, or
cancellation of OPNAV instructions over the previous 5-year age requirement
must be completed by the tasker due dates, to include any approved extension
requests."
8. References (a) and (b) will be revised to reflect the changes in this
NAVADMIN.
9. References (a) and (b) may be accessed via Department of the Navy
Issuances Web site (http://doni.documentservices.dla.mil/).
10. Released by RDML W. G. Mager for Director, Navy Staff.//
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