R 271415Z SEP 19 MID510000633284U
FM CNO WASHINGTON DC
INFO CNO WASHINGTON DC
PASS TO OFFICE CODES:
FM CNO WASHINGTON DC//N1//
INFO CNO WASHINGTON DC//N1//
MSGID/GENADMIN/CNO WASHINGTON DC/N1/SEP//
SUBJ/ELECTRONIC SUBMISSION OF LETTERS TO PROMOTION AND SELECTION BOARDS
THROUGH MYNAVY PORTAL//
REF/A/DOC/SECNAV WASHINGTON DC/28MAR19//
AMPN/REF A IS SECNAVINST 1420.3, Department of the Navy Commissioned Officer
RMKS/1. This NAVADMIN announces the introduction of a new application known
as Electronic Submission of Selection Board Documents (ESSBD) that is
accessible through MyNavy Portal (MNP).
ESSBD provides the capability for board eligible candidates to submit pre-
formatted letters to the board (LTBs) online, directly to the president of
the board for which they are under consideration, as authorized by reference
(a) and various board-specific naval messages (NAVADMIN). This application
is a MyNavy HR transformation and Sailor 2025 initiative designed to improve
personnel programs and give Sailors more control and ownership over their
2. Overview. ESSBD improves the speed, transparency and confidence of
receipt over current LTB submission methods, such as hard copy and e-mail
submitted letters and related attachments. ESSBD provides board candidates
with the capability to electronically submit LTBs in a standard, consistent
format, with or without attachments and will allow the candidate to see (for
content and clarity) exactly what will be delivered and presented to the
Previous means of submitting LTBs (USPS, e-mail, FEDEX, etc.) will remain,
but ESSBD will become the preferred method of submission.
3. Initial rollout. ESSBD will be available for limited use for the
following administrative boards through the remainder of calendar year 2019:
Board # Board Title
21500 - HR Community Command and Milestone Board (convene: 16OCT19)
21045 - Active Aviation Major Command (convene: 21OCT19)
21046 - FTS/Reserve Aviation Major Command (convene: 21OCT19)
21085 - Surface Major Command (convene: 28OCT19)
21431 - Surface Early Command Screen (convene: 28OCT19)
21721 - Public Affairs Milestone Screen (convene: 5NOV19)
21323 - Foreign Area Officer Milestone Screen (convene: 7NOV19)
21255 - Naval Special Warfare CO/XO Screen (convene: 9DEC19)
21256 - Naval Special Warfare Dept Head (convene: 9DEC19)
21426 - IWC O-4 MS/XO/OIC (convene: 9DEC19)
21726 - EOD CO/XO/DH (convene: 16DEC19)
4. Beginning 1 January 2020, ESSBD will be available for all promotion,
advancement and selection boards.
5. Application-driven boards. Submissions for programs (boards) requiring
an application (Limited Duty Officer/Chief Warrant Officer (LDO/CWO), Lateral
Transfer, educational programs, etc.) will not be submitted using ESSBD.
Guidance contained in the specific NAVADMIN for these programs will address
6. Submission of LTBs via ESSBD. To utilize ESSBD, candidates must access
document services through MNP at https://www.mnp.navy.mil/group/my-record or
the BOL main menu. From the BOL main menu, select "Navy Personnel Command
Document Services," Start Process, Selection Board and LTB. On-screen
instructions will direct the submitter thereafter. Submissions should be
prepared with attachments (if applicable), prior to initiating their LTB.
There is no save and return function between BOL sessions. Submitters will
receive an e-mail confirmation regarding the status of their submitted LTB.
SubmissiFhon and subsequent receipt acknowledgement for LTBs submitted via
ESSBD or other means does not constitute confirmation of eligibility for the
boards to which LTBs are submitted. If required, a full visual user guide is
available at https://www.mnp.navy.mil/group/advancement-and-promotion.
a. Deadlines. LTBs submitted to statutory officer promotion boards must
be received by Navy Personnel Command not later than 2359 (central time) 10
days prior to the convening date of the respective board. Generally,
administrative boards will follow, at a minimum, the statutory officer
deadlines. Deadlines for submission to other boards will be listed in the
convening announcement for those boards. In either case, if the board for
which you are attempting to submit a LTB cannot be found in the ESSBD drop
down menu, the deadline for submission to that board has passed. Submitters
are cautioned to not wait until the deadline date to submit LTBs via ESSBD or
other available avenues.
(1) Navy Personnel Command Document Services is hosted on BOL and
this system periodically undergoes maintenance that may interrupt your
ability to submit LTBs through ESSBD. If this happens and you are able to
wait until the completion of the outage, usually by the following day, you
may attempt to resubmit via ESSBD.
Otherwise, submit your LTB via the firstname.lastname@example.org mailbox account,
which is capable of receiving encrypted correspondence in accordance with DoD
(2) If sending a board package from a non-NMCI network (bumed.mil,
eu.navy.mil, etc.), please visit https://dod411.gds.disa.mil to download the
required mailbox certificate. To download the cert (please note, you must be
using MS Outlook with a CAC reader, including activclient software and have
internet explorer or netscape 7.x), go to https://dod411gds.disa.mil, type
email@example.com in the e- mail address field, then click search.
Click the bupers link under last name. Click on the link download
certificate(s) as vcard. Click software certificate for
Click the open button for the file download pop-up. The certificate will
then open. Click save and close. The certificate is then saved to the
profile and can be used to send encrypted e-mail.
b. Attachments. ESSBD attachments must be in .pdf format and must not
contain classified information, including any markings regarding the same.
LTBs and attachments containing such markings will not be presented to the
board and may subject the submitter to disciplinary action.
c. Multiple submissions. Multiple LTBs to the same board will be
accepted. Duplicate submissions, using ESSBD or other available avenues, are
d. Receipt acknowledgement. ESSBD submitters will receive an e-mail
confirmation sent to their e-mail address of record that exists within BOL.
Submitters should validate their e-mail address by selecting update info on
the left side of the BOL main menu.
Update Info must be selected to save any changes that are made.
7. Policy for LTBs. There is no requirement to submit LTBs to any board.
LTBs should only be utilized to clarify official military records or to add
information that is missing and/or not filed within official military records
(e.g., letters of recommendations, missing evaluations, fitness reports,
awards, etc.). Submitting information already present within official
military records is not required.
8. For questions related to ESSBD and ESSBD submissions contact the MyNavy
Career Center by calling 1-833-330-MNCC (1-833-330-6622/DSN: 882-6622).
9. Released by Vice Admiral John B. Nowell, Jr, N1.//