UPDATE TO NAVY PERSONNEL ACCOUNTABILITY PROGRAM:
16 NAVADMINs are known that refer back to this one:
UNCLASSIFIED// R 050007Z FEB 08 FM CNO WASHINGTON DC//N1// TO NAVADMIN INFO SECDEF WASHINGTON DC JOINT STAFF WASHINGTON DC CNO WASHINGTON DC//N1// CMC WASHINGTON DC CDR USPACOM HONOLULU HI//J1// CDR USEUCOM VAIHINGEN GE//J1// CDR USCENTCOM MACDILL AFB FL//J1// CDR USNORTHCOM//J1// CDR USSOUTHCOM MIAMI FL//J1// CDR USJFCOM NORFOLK VA//J1// CDR USSOCOM MACDILL AFB FL//J1// CDR USTRANSCOM SCOTT AFB IL//J1// CDR USSTRATCOM OFFUTT AFB NE//J1// DIRSSP WASHINGTON DC DARPA ARLINGTON VA DCMA HQ ALEXANDRIA VA DFAS HQ ARLINGTON VA DIA WASHINGTON DC DISA WASHINGTON DC DLA FT BELVOIR MD DTRA ALEX WASHINGTON DC NGA HQ BETHESDA MD MDA WASHINGTON DC NSA US WASHINGTON DC UNCLAS //N01300// NAVADMIN 032/08 CORRECTED COPY MSGID/GENADMIN/CNO WASHINGTON DC/N1/FEB// SUBJ/UPDATE TO NAVY PERSONNEL ACCOUNTABILITY PROGRAM// REF/A/MSG/CNO/152100ZJUN2006// REF/B/DOC/DOD/20060808// REF/C/DOC/CJCS/20071101// REF/D/DOC/BUPERS/20020822// NARR/REF A IS NAVY PERSONNEL ACCOUNTABILITY POLICY NAVADMIN 177/06. REF B IS DOD INSTRUCTION 3001.02 PERSONNEL ACCOUNTABILITY IN CONJUNCTION WITH NATURAL OR MANMADE DISASTERS. REF C IS CJCSM 3150.13B JOINT REPORTING STRUCTURE - PERSONNEL MANUAL. REF D IS MILPERSMAN.// RMKS/1. REQUEST WIDEST DISSEMINATION TO ALL NAVY PERSONNEL. 2. THIS INFORMATION SUPPLEMENTS THE REQUIREMENTS OF REFS A, B AND C. EACH COMMANDER IS ACCOUNTABLE FOR ALL ASSIGNED PERSONNEL AND THEIR FAMILY MEMBER CATEGORIES SPECIFIED IN REF B. 3. LESSONS LEARNED DURING THE RECENT SOCAL WILDFIRES AND SEVERAL LARGE SCALE NAVY PERSONNEL ACCOUNTABILITY (PA) EXERCISES HAVE HIGHLIGHTED THE NEED FOR ADDITIONAL GUIDANCE TO ENSURE COMPLIANCE WITH REPORTING REQUIREMENTS AND SPEED INDIVIDUAL AND FAMILY MEMBER ACCOUNTABILITY. COMMANDS SHOULD BE PREPARED TO EXECUTE PA FOLLOWING A DISASTER WHERE THERE IS THE POSSIBILITY OF WIDESPREAD INJURY OR DEATH, THE SCOPE OF WHICH IS NOT READILY AVAILABLE OR DETERMINABLE. PA PROCEDURES DO NOT SUPPLANT THE NEED TO REPORT CASUALTIES IAW REF D, ARTICLE 1770. PA PROCEDURES WILL BE INITIATED BY PROMULGATION OF A NAVADMIN ORDER TO ACCOUNT FROM CNO (N1). ADDITIONAL AMPLIFYING GUIDANCE WILL BE CONTAINED IN A FORTHCOMING OPNAVINST ON PERSONNEL ACCOUNTABILITY. 4. NAVY PA PROGRAM CHANGES: A. NAVY?S CURRENT ELECTRONIC PA MECHANISM, BUPERS ON-LINE DISASTER MUSTER TOOL (BOL DMT) WILL BE MIGRATING TO THE NAVY FAMILY ACCOUNTABILITY AND ASSESSMENT SYSTEM (NFAAS). SPECIFIC CAPABILITIES AND USER INSTRUCTIONS FOR NFAAS CAN BE DOWNLOADED FROM HTTPS://WWW.NAVYFAMILY.NAVY.MIL COMMENCING 4 FEB 08. (1) THE INITIAL TEST OF THE NFAAS PA MODULE WILL BE DURING EXERCISE CITADEL PERSONNEL ACCOUNTABILITY 08 (CPA 08-1) SCHEDULED FOR 25?-29 FEB 08. EXERCISE DIRECTIVE TO BE RELEASED SEPCOR. THE SECOND MAJOR TESTING OF THE NFAAS PA MODULE WILL BE ACCOMPLISHED IN CONJUNCTION WITH NATIONAL LEVEL EXERCISE (NLE 2-08) IN MAY 08. (2) CNIC HAS BEGUN CONDUCTING NFAAS/PA MODULE INFORMATION AND TRAINING SESSIONS AT FLEET CONCENTRATION AREAS TO SUPPORT THE TRANSITION. (3) NFAAS CONTAINS AN ENHANCED NAVY FAMILY MEMBER SITE FOR INDIVIDUAL USERS AND A SUPPORT SITE FOR COMMAND REPRESENTATIVES. B. A SIGNIFICANT CHANGE FROM BOL DMT WILL ALLOW THE INDIVIDUAL NAVY FAMILY MEMBER TO REPORT LOCATION AND CONTACT INFORMATION TO COMMAND AUTHORITIES WITHIN THE PA MODULE OF NFAAS. COMMAND LEVEL ACTION HAS BEEN AND WILL CONTINUE TO BE REQUIRED TO ACCOUNT FOR PERSONNEL/FAMILY MEMBERS BY VERIFYING THE INDIVIDUAL STATUS AND WHEREABOUTS. C. UNTIL OPERATING CAPABILITIES OF NFAAS ARE PROVEN TO MEET SPECIFIC REQUIREMENTS, BOL DMT WILL CONTINUE TO BE UTILIZED FOR ANY REAL WORLD EVENTS. FINAL TRANSITION IS EXPECTED NLT 1 JUN 08. D. DOD REQUIREMENTS MANDATE THE USE OF DEFENSE MANPOWER DATA CENTER (DMDC) GENERATED PERSONNEL DATA BASELINES DURING CATASTROPHIC EVENTS AND THESE DATA ARE TO BE VALIDATED BY ALL SERVICE COMPONENTS. PERSONNEL CATEGORIES AND DEFINITIONS WILL REMAIN IN EFFECT IAW REFS B AND C. 5. PERSONNEL ACCOUNTABILITY IS A COMMAND RESPONSIBILITY. THE FOLLOWING SPECIFIC ACTIONABLE UNIT LEVEL REQUIREMENTS SHALL BE ACCOMPLISHED: A. REVIEW REFS A THROUGH C AND THE NFAAS USER GUIDE AVAILABLE AT HTTPS://NAVYFAMILY.NAVY.MIL/ B. DIRECT ASSIGNED PERSONNEL TO VERIFY CORRECT DEERS ADDRESS/LOCATION AND UPDATE CONTACT INFORMATION AT PSD OR THE FOLLOWING WEB ADDRESS: HTTPS://WWW.DMDC.OSD.MIL/APPJ/ADDRESS/SELECTAUTHENTICATETYPE.DO (LOWER CASE REQUIRED) DEERS IS THE SOURCE OF RESIDENCE INFORMATION FOR NAVY FAMILY MEMBERS USED TO POPULATE DMT/NFAAS. C. PER REF A, PROVIDE ALL COMMAND MEMBERS AND FAMILY MEMBERS WITH A TAILORED WALLET CARD WITH PRIMARY AND ALTERNATE COMMAND POINTS OF CONTACT, INCLUDING NAVY PERSONNEL COMMAND (NPC) EMERGENCY CALL CENTER (ECC) (877) 414-5358), REGION SPECIFIC POC INFORMATION, NFAAS URL AND UIC OF THE ACTIVITY THE SPONSOR IS ASSIGNED TO IF THEY ARE NOT ABLE TO CONTACT THE COMMAND. A SAMPLE WALLET CARD CAN BE FOUND ON THE NFAAS PORTAL. D. COMPLY WITH COMMAND REPRESENTATIVES ACCESS MAINTENANCE REQUIREMENTS IN NFAAS. INITIAL ACCESS WILL BE BASED ON A ONE TIME ITEMPO DATA EXTRACT AS OF 28 JAN 08, FURTHER UPDATES ARE TO BE MAINTAINED BY THE COMMAND IN NFAAS. ENSURING COMMAND LEVEL ACCESS TO NFAAS PRIOR TO AN EVENT/EXERCISE IS CRITICAL. E. ENSURE APPROPRIATE PERSONNEL ARE TRAINED TO USE NFAAS SUPPORT SITE FUNCTIONALITY. FOR SPECIFIC GUIDANCE, REFERENCE THE NFAAS USER GUIDE AND CNIC TRAINING SEMINARS. F. BUILD A COORDINATING UNIT RELATIONSHIP TO ENHANCE RESPONSE TO PA REQUIREMENTS. A COORDINATING UNIT ALLOWS OTHER COMMANDS TO ASSIST IN PA EFFORTS. SEE NFAAS USER GUIDE FOR SPECIFIC ACTIONS TO ADD COORDINATING UNIT FUNCTIONALITY. G. EXCHANGE ALL AVAILABLE CONTACT INFORMATION FOR BOTH PRIMARY AND ALTERNATE COMMAND SITES WITH REGION COMMANDER DESIGNATED PA POINT OF CONTACT. H. MONITOR NAVADMINS FOR ORDERS TO ACCOUNT FOR BOTH EXERCISES AND REAL WORLD EVENTS. I. UPON INITIATION OF PA PROCEDURES, MUSTER ALL PERSONNEL; DETERMINE THOSE IN THE AFFECTED AREA. IF NO PERSONNEL ARE IN AFFECTED AREA, PROVIDE NEGATIVE REPORT TO PA POC. (1) IF NFAAS/DMT IS NOT AVAILABLE, REPORT TO THE PA POC FOR FURTHER TRANSMISSION. INITIAL REPORTS MAY BE SUMMARY DATA, BUT FULL REPORTS MAY BE REQUIRED IF NFAAS/DMT IS NOT AVAILABLE FOR MORE THAN 24 HOURS. (2) FOR THOSE COMMANDS UNABLE TO ACCESS THE NFAAS/DMT FOR MORE THAN 24 HOURS, UTILIZE MS-EXCEL SPREADSHEETS AND MESSAGE TEMPLATES AVAILABLE ON THE NFAAS SUPPORT SITE/PKI LOGIN: HTTPS://NFDA.NAVYFAMILY.NAVY.MIL/. SUBMIT VIA PA POC. J. COMMANDS ARE TO ACCOUNT FOR EACH INDIVIDUAL IDENTIFIED AS BEING IN THE AFFECTED AREA. (1) WHEN NFAAS/DMT BECOMES AVAILABLE, ENTER ALL INDIVIDUAL DATA PROVIDED TO THE PA POC INTO NFAAS/DMT, ALONG WITH ALL PREVIOUSLY UNREPORTED INFORMATION. (2) COMPLETE ACCOUNTABILITY REQUIRES ACCURATE STATUS AND WHEREABOUTS - ENSURE VERIFICATION OR UPDATE OF PERSONNEL ADDRESS AND CONTACT INFORMATION IN ADDITION TO STATUS. K. PERSONNEL ARE POPULATED IN NFAAS/DMT BASED ON ASSIGNED UIC AND/OR DEERS RESIDENCE ADDRESS CONTAINED IN NAVY CORPORATE DATA SYSTEMS. VERIFY THAT LOCALLY CONDUCTED COMMAND MUSTERS MATCH NFAAS/DMT ROSTERS USING THE FOLLOWING STEPS: (1) FOR ANY NAVY FAMILY MEMBERS NOT INCLUDED IN NFAAS/DMT, USE ADD PERSONNEL FUNCTIONALITY TO ENTER STATUS AND WHEREABOUTS INFORMATION TO ACCOUNT FOR THOSE MEMBERS. (2) FOR ANY ADDITIONAL PERSONNEL NFAAS/DMT HOLDS AS IN THE AFFECTED AREA MAKE EVERY EFFORT TO LOCATE. IF UNABLE TO LOCATE REPORT AS NOT ACCOUNTED FOR. (3) FOR OTHER SERVICE PERSONNEL, REPORT VIA PARENT SERVICE PROCEDURES. 6. PERSONNEL AND THEIR FAMILY MEMBERS SHALL BE TRAINED AS FOLLOWS: A. PA IS A PERSONAL RESPONSIBILITY OF EVERY MEMBER OF THE NAVY FAMILY. B. WHEN AFFECTED BY A CATASTROPHIC INCIDENT, ENSURE THE PERSONAL SAFETY OF ALL FAMILY MEMBERS. C. CONTACT COMMAND REPRESENTATIVES ASAP TO CHECK IN AND PROVIDE CURRENT CONTACT AND LOCATION INFORMATION. USE WALLET CARD INFO TO CONTACT COMMAND, ALTERNATE COMMAND, REGION POC, OR THE NPC ECC AT 877- 414-5358 AS NECESSARY. D. FOLLOWING AN INCIDENT, AFFECTED NAVY FAMILIES CAN LOG ON TO NFAAS TO UPDATE THEIR CURRENT CONTACT INFORMATION AND WHEREABOUTS, AND COMPLETE A FAMILY NEEDS ASSESSMENT. IF UNABLE TO MAKE CONTACT WITH COMMAND AS DIRECTED ABOVE, THE INFORMATION PROVIDED TO NFAAS WILL BE AVAILABLE TO COMMAND REPS TO INITIATE CONTACT. NFAAS SECURE LOG IN REQUIRES SPONSOR SSN AND DATE OF BIRTH. 7. A COMPLETE PERSONNEL ACCOUNTING WILL SPEED COMMAND RECONSTITUTION AND ENABLE A QUICKER RETURN TO STABILITY FOR THE AFFECTED FAMILIES. TIMELY REPORTING ALLOWS ALL LEVELS OF THE CHAIN OF COMMAND TO APPROPRIATELY RESPOND, BOTH OPERATIONALLY IN SUPPORT OF THE COUNTRY, AND ADMINISTRATIVELY IN SUPPORT OF THE NAVY FAMILY. 8. POINTS OF CONTACT: - NPC: CAPT HANK VITALI, (901) 874-3220, henry.vitali@navy.mil OR NPC CAO WATCH, (901) 874-3440, npc.cat.captain@navy.mil - CNIC: CAPT RAY PIETRZAK, (202) 433-0766, ray.pietrzak@navy.mil 9. RELEASED BY VADM J. C. HARVEY, JR., N1.// BT NNNN